Job Description
Job Description
PrideStaff on behalf of their client in Fort Lauderdale is looking for a detail-oriented and
reliable Administrative Coordinator to join their team three days a week. This role is
the backbone of our daily operations, ensuring their financial records are accurate, their
payroll process runs smoothly, and clients receive professional, timely communication.
The ideal candidate is comfortable wearing multiple hats, possesses strong data-entry
skills, and enjoys being the 'face' (and voice) of the company for incoming inquiries.
Key Responsibilities
- QuickBooks Online Management: Accurately enter invoices, expenses, and receipts into QuickBooks Online.
- Payroll Liaison: Act as the primary point of contact for our third-party payroll
provider.
- Collect and submit hours, update employee records, and resolve any
payroll-related inquiries.
Communication & Office Support
- First Point of Contact: Professionally handle all incoming phone calls, providing
information or routing inquiries to the appropriate team member.
- Email Correspondence: Manage the general office inbox, responding to routine
requests and flagging urgent matters for management.
- Administrative Filing: Maintain organized digital and physical filing systems for
financial and personnel records.
Qualifications
- Software Proficiency: Proven experience using QuickBooks Online is highly
preferred. Must be comfortable with Microsoft Office (Word, Excel) and Google
Workspace.
- Communication Skills: Excellent verbal and written communication skills with a
professional demeanor.
- Detail-Oriented: A high level of accuracy in data entry and the ability to spot
inconsistencies in financial records.
- Reliability: Ability to consistently work the set schedule (M/W/F).
- Experience: 1–2 years of experience in an administrative or bookkeeping-
assistant role.
PrideStaff is an equal opportunity Employer.