Executive Personal Assistant for High-Profile Principal

Job Description

We are seeking an intuitive, highly organized Executive/Personal Assistantto support a high-profile principal based in Miami. This role requires exceptional discretion, emotional intelligence, and the ability to seamlessly balancebusiness support, lifestyle management, and household coordination.The ideal candidate thrives in fast-paced environments, anticipates needs before they’re expressed, and acts as a calm, trusted right hand across all areas of the principal’s life.

Responsibilities:

• Manage complex and rapidly shifting calendars, appointments, calls, and meeting logistics
• Coordinate domestic and international travel, including private aviation, hotel/villa reservations, ground transport, and detailed itineraries
• Prepare and organize correspondence, briefings, decks, and confidential materials
• Serve as liaison between the principal and internal/external stakeholders, ensuring polished communication and appropriate prioritization
• Handle personal scheduling, wellness, and beauty appointments, reservations, gifting, and special occasions
• Run errands and manage personal shopping, wardrobe coordination, and packing/unpacking for travel
• Maintain strong awareness of principal preferences and ensure continuity across environments (home, business, travel)
• Oversee daily household operations in coordination with domestic staff and property management
• Schedule vendors, maintenance, repairs, and installations across multiple residences as needed
• Track household expenses, payments, invoices, and budgets in partnership with accounting or family office
• Ensure the home environment remains organized, well-stocked, and guest-ready at all times
• Support planning and execution of small private gatherings, dinners, philanthropic engagements, and seasonal events
• Prepare principal for travel, social engagements, appearances, and professional obligations
• Maintain proactive awareness of calendar pacing, preventing overload, and supporting balance

Requirements:

• 5+ years supporting a UHNW principal, C-suite executive, celebrity, family office, or similarly high-demand environment
• Exceptional organizational, time-management, and multitasking skills
• Confident communicator with high emotional intelligence and strong judgment
• Experience managing household staff and/or property vendors strongly preferred
• Valid passport; ability to travel and work outside standard hours as needed
• Discreet, polished, and able to maintain full confidentiality at all times

Schedule: Full-time with flexibility required

Compensation: Up to $150K based on experience

Location: Miami, FL