Accounts Receivable / Accounts Payable (AR/AP) Specialist

Job Description

Job Description

Position Title:

AR/AP Specialist

Department:

Finance / Accounting

Reports To:

Accounting Manager / Controller

Position Summary:

We are seeking a detail-oriented and highly organized Accounts Receivable / Accounts Payable (AR/AP) Specialist. The ideal candidate will be primarily responsible for accounts receivable tasks, with a focus on invoice generation through customer billing portals, while also managing end-to-end accounts payable operations. This role is essential in supporting accurate financial recordkeeping, timely cash flow, and maintaining positive customer and vendor relationships.

Key Responsibilities:

Accounts Receivable:

• Accurately generate and submit customer invoices in accordance with contract terms
• Utilize a variety of customer billing portals (e.g., Corrigo, Oracle, Ariba, SAP) to upload and submit invoices
• Track invoice submission status, ensure timely billing, and proactively resolve submission issues or rejections
• Timely apply payments received to customer accounts
• Monitor AR aging and follow up regularly with customers on past-due invoices
• Collaborate with internal teams to resolve billing discrepancies and respond to customer inquiries
• Maintain accurate and current records of AR activity, collections, and correspondence
• Generate AR aging reports and assist with cash flow forecasting

Accounts Payable:

· Ensure proper approval of invoices and expenses

· Accurately enter invoices into accounting software system - properly coding to the general ledger

· Track vendor payment terms and ensure invoices are paid on time to avoid late fees and maintain good supplier relationships

· Reconcile vendor statements and resolve discrepancies

· Respond promptly to vendor inquiries and resolve payment disputes professionally

· Maintain accurate records of accounts payable transactions

· Process and reconcile credit card statements

· Maintain vendor files and W-9 records

· Assist with year-end 1099 preparation

Qualifications:

• Proven experience in accounts receivable and accounts payable, ideally 2+ years
• Proficiency with Quickbooks and Microsoft Office Suite (Excel, Word, etc.)
• Experience with ERP or cloud-based systems
• Strong understanding of financial transactions and accounting principles
• Excellent organizational skills and the ability to multitask
• High attention to detail and problem-solving abilities
• Effective communication skills, both written and verbal
• Ability to work well in a team and independently
• Associate’s or Bachelor’s degree in Accounting or Finance preferred

Additional Skills:

• Time management skills to meet deadlines in a fast-paced environment
• Ability to handle sensitive financial information with confidentiality
• Positive attitude and willingness to learn and grow within the company

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