Executive Personal Assistant to CEO & COO

Job Description

Job DescriptionBenefits:

• Wellness Reimbursements
• Aflac
• 401(k)
• 401(k) matching
• Bonus based on performance
• Competitive salary
• Paid time off
• Tuition assistance

Executive Personal Assistant to CEO & COO:Be the Right-Hand Powerhouse
Job Overview Not Your Typical Assistant Role


Cohen Commercial Realty, Inc. is seeking an Executive Personal Assistant who will serve as a true extension of our leadership team. **This role directly supports our CEO and COO in *both* business and personal matters**, acting as our right-hand partner in a high-octane environment. We need a *seasoned professional who can be thrown any task and get sh** done!*. This isnt a standard desk-job; its a career-defining opportunity for a high-performer who thrives under pressure and takes ownership. If you have the *thick skin to handle high-pressure situations*, unmatched organizational skills, and the discretion to handle *extremely* confidential information, read on.

Who We Are: Cohen Commercial is a well-established, family-owned commercial real estate firm based in North Palm Beach. Were one of Floridas leading full-service commercial real estate brokerage and management companies, with a team of 30+ professionals covering retail, office, medical, and industrial sectors. Our culture is fast-paced and driven, but also rewards creativity, dedication, and initiative.

Key Responsibilities Life-Changing Impact


In this role, **you wont just manage tasks youll *drive* outcomes** for our executives. Key duties include:

• Calendar & Task Commander: Efficiently manage complex executive calendars, appointments, and personal to-dos, ensuring nothing falls through the cracks. Proactively balance shifting priorities across two busy leaders.
• Travel & Logistics Guru: Coordinate travel arrangements, accommodations, and detailed itineraries for business trips and personal travel, tailoring plans to executive preferences. Make last-minute changes look easy.
• Follow-Up & Accountability: Track and follow up on outstanding action items (business or personal) without prompting. Anticipate needs and resolve issues before they escalate, showing relentless ownership.
• Confidential Liaison: Serve as a trustworthy point of contact for sensitive personal matters from liaising with tenants, vendors, or household staff to handling private errands. You maintain absolute confidentiality and discretion at all times.
• Organizational Backbone: Develop and maintain meticulous filing and information systems (digital and paper) for corporate and personal documents. Implement systems that keep our world organized.
• Operational Support: Assist in office operations and special projects to keep the company running smoothly. Coordinate with department heads on behalf of the execs to ensure follow-through on key initiatives.
• HR & Onboarding Assistance: Help with onboarding new hires and basic HR record-keeping as needed, acting as an admin extension of HR while preserving confidentiality.
• Financial Admin: Handle personal and corporate bookkeeping tasks in QuickBooks Online with a high degree of accuracy. Oversee expense reports, pay bills, and interface with our accounting team as needed.
• Gatekeeper & Facilitator: Be the gatekeeper to the CEO and COO field communications, draft correspondence, and filter requests. Ensure our executives time is spent on highest-value activities by proactively handling the rest.

Qualifications What It Takes to Succeed


Were looking for an elite Executive Assistant with the following credentials:

• Proven Experience: 5+ years as an Executive Assistant supporting C-suite or high-level executives in a demanding, high-volume setting. You have a track record of excellence under pressure.
• Education: Bachelors degree required (Business, Communications, or related field preferred). Advanced education is a plus.
• Technical Prowess: Advanced skills in Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint). You quickly master new tools familiarity with Microsoft Copilot (AI assistant) is a bonus. QuickBooks Online proficiency is a must, including handling bookkeeping or expense tasks.
• Organization & Multitasking: Exceptional organizational skills with an almost obsessive attention to detail. Able to juggle dozens of priorities, emails, and deadlines without breaking a sweat. Youre probably the most organized person you know.
• Thick Skin & Adaptability: Resilience under intense circumstances you handle direct feedback and high pressure with grace. A fast-paced day with urgent requests doesnt scare you; it motivates you.
• Communication & Professionalism: Outstanding verbal and written communication skills. You can represent the voice of our executives in communications. Unimpeachable discretion and trustworthiness you will be handling extremely confidential business and personal information.
• Initiative & Autonomy: A self-starter who anticipates needs and solves problems proactively. You can work with little oversight, making sound decisions in the executives absence.
• Personal Drive: Ambition to be the right-hand to leadership, not just an admin. We want someone who takes ownership and pride in making our leaders more effective, and in turn shares in our success.

What Makes This Role Different...

Youll support two executives, not one. This is a dual role assisting both the CEO and COO across business and personal matters. Youll be their right-hand partner, not just their scheduler.
Youll thrive under pressure. This is a high-volume, high-intensity environment. If youre calm in chaos and can handle direct feedback with grace, youll fit right in.
Youll be trusted with everything. From confidential business strategies to personal errands, youll be the go-to person for sensitive information. Discretion is key.
Youll need serious tech skills. Were talking advanced Microsoft 365 (Teams, SharePoint, Copilot) and QuickBooks Online. If youre not already fluent, this isnt the role for you.
Youll be a strategic partner. You wont just manage tasksyoull drive outcomes, solve problems, and make sure priorities are executed. Youll be an extension of our leadership team.
Youll be held to a higher standard. This is a senior-level position. Were looking for someone who takes pride in being indispensable and thrives on making things run smoother.

Ready to Elevate Your Executive Assistant Career? Apply Now


If youre reading this and feeling excited by the challenge, we want to hear from you. This is a rare opportunity for a career executive assistant to truly shine and grow. We offer a competitive salary, performance-based bonuses, and benefits commensurate with the importance of this role (we believe in rewarding excellence). More importantly, youll work side by side with energetic leaders and make a tangible impact every single day.

To Apply: Please submit your resume and a brief cover letter via our posting. In your cover letter, tell us about a time you made an executives life easier or navigated a high-pressure project let us see your impact.

Join Cohen Commercial Realty and become the indispensable partner our executives cant live without. Were excited to meet the powerhouse who will fill this role!