Administrative Assistant

Job Description

Job Description

About Us

Modern Tek Solutions is locally owned and operated in Southwest Florida and is a leading provider of technology solutions, specializing in low voltage infrastructure and network services. We pride ourselves on delivering high-quality services to our clients, ensuring seamless communication and connectivity in today's fast-paced digital landscape.

Our Mission

To implement tailored and extraordinary modern-day technology, while achieving complete customer satisfaction in all of Florida.

Job Summary:

As an Administrative Assistant at Modern Tek Solutions, you will play a vital role in supporting the day-to-day operations of the office. This position requires strong organizational skills, attention to detail, and the ability to multitask effectively. The Administrative Assistant will provide administrative support to operations.

Responsibilities:

1. Assist in preparing marketing materials, presentations, and meeting content; ensure documents are polished, professional, and aligned with company branding.
2. Prepare and distribute correspondence, reports, and other documents, ensuring accuracy and confidentiality.

1. Answer and direct phone calls, take messages, and respond to inquiries in a professional and timely manner.
2. Maintain office filing systems, both physical and electronic, ensuring documents are organized and easily accessible.
3. Assist with basic accounting tasks, such as processing invoices, expense reports, and purchase orders.
4. Manage office supplies inventory, order supplies as needed, and ensure adequate stock levels are maintained.
5. Track and schedule regular maintenance to ensure company vehicles remain in optimal condition and comply with safety standards.
6. Responsible for ordering material for jobs/projects, ensuring timely delivery and accurate inventory management.
7. Assist with on-boarding new employees, including preparing paperwork, coordinating orientations, and setting up workspaces.
8. Perform general clerical tasks, such as photocopying, scanning, and faxing documents.
9. Handle incoming and outgoing mail, including sorting, distributing, and processing shipments.
10. Proficiency in data entry, with the ability to enter 60-80 words per minute.
11. Manage office area, including maintaining cleanliness and organization, and ensuring a positive experience for employees and visitors.
12. Collaborate with other administrative staff to ensure smooth office operations and support company initiatives.

Qualifications:

1. High School Diploma or equivalent required; Associate degree or certification in office administration preferred.
2. Minimum of 2 years of experience in an administrative support role, with proficiency in office software applications. (Microsoft)
3. Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.

1. Excellent communication and interpersonal skills, with the ability to interact professionally with employees, clients, and vendors.
2. Ability to maintain confidentiality and handle sensitive information with discretion.
3. Proficiency in office equipment operation, including printers, copiers, and fax machines.
4. Familiarity with basic accounting principles and experience with accounting software is a plus.
5. Valid driver’s license and reliable transportation for errands.

Additional Company Information:

This is a full-time position offering:

- Paid time off

- Sick days

- 401k retirement fund with 3% Matching

- Yearly profit-sharing Bonus*

- Medical, Dental, Vision Benefits

Modern Tek Solutions is an Equal Opportunity Employer and promotes a Drug Free Workplace.

Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. The company reserves the right to modify the description at any time or to reasonably accommodate individuals with disabilities.