HR Coordinator

Job Description

Job Description

JOB SUMMARY: The HR Coordinator is responsible for providing support to the HR Department in various areas including background screening, credentialing and compliance, recruitment, onboarding, employee relations, and benefits administration. A significant portion of the HR Coordinator’s work involves timely and accurate data entry into CHN’s HRIS/payroll system and maintaining up-to-date employee records and files. CHN operates in a highly regulated environment, and ensuring data accuracy is a primary role for the HR Coordinator. Part of this requirement includes assisting and supporting auditors, management, and regulatory agencies completing employee file reviews.

ESSENTIAL FUNCTIONS:

1. Receives and processes in the HRIS/payroll system data change requests, ensuring HRIS data accuracy and maintenance and complex with legal and regulatory requirements.

1. Updates and maintains employee files.

1. Updates and maintains other records, reports, and logs pertaining to HR information and quality improvement.

1. Acts as the primary point of contact for funder and regulatory agency employee file audits and other document requests.

1. Assists with background screening and prescreening processes as needed.

1. Maintains records and documentation associated with training activities.

1. Serves as point of contact for online training systems and monitors active users and department assignments for new hires and active employees.

1. Ensures required posters and notices are posted on designated bulletin boards throughout the organization and all locations.

1. Works with the HR team to support the reporting requirements needed to submit quarterly, semi-annual, and annual PQI reports as needed.

1. Assists the HR team with recruitment support, job postings, and candidate follow up as needed.

1. Performs other related duties as required and assigned.

**THESE ESSENTIAL JOB FUNCTIONS ARE NOT TO BE CONSTRUED AS A COMPLETE STATEMENT OF ALL DUTIES PERFORMED. EMPLOYEES WILL BE REQUIRED TO PERFORM OTHER JOB RELATED MARGINAL DUTIES AS REQUIRED***

MINIMUM QUALIFICATION REQUIREMENTS:

Education & Experience

• Bachelor’s Degree in Human Resources or related business program
• Minimum of two (2) years of professional experience in prior HR role
• Experience with ADP Workforce Now or other enterprise HRIS systems

Licenses & Certifications:

• Must possess and maintain a valid Florida driver’s license with no record of criminal driving offense or license suspension.
• Must possess means of having reliable transportation to and from work.
• Must be insurable under CHN’s current auto insurance policy.
• Must be able to work flexible hours, including evenings and weekends, if needed.
• Must successfully complete and maintain FDLE clearance, federal background and state criminal background check and sexual predator screening.

COMPETENCIES & PROFESSIONAL DEVELOPMENT:

Annual Training Requirements: The following training topics are required annually: Sexual Harassment, Blood-borne Pathogens, Workplace Accident Prevention and Reporting, Confidentiality and Privacy Practices, Diversity/Cultural Competency, Child Abuse and Neglect Mandated Reporter Statutes and Methods, Prevention of Violence in the Workplace, OSHA–related training, Crisis Prevention, and Program Goals.

On-going Training Requirements: Program Goals, Supervisory Techniques, Conflict Management, Data Management, and HR Best Practices.

Knowledge, Skills and Abilities:

• Strong understanding and knowledge of effective HR policies, practices, and procedures.
• Experience working with an HRIS database, including entering and extracting data for reports.
• Possess effective verbal and written communication skills, excellent interpersonal skills, organizational skills, and computer literacy.
• Detail-oriented with strong problem solving skills are required.
• Ability to speak to small groups and complete training presentations.
• Proficient in MS Office and HRIS systems.
• Ability to establish effective working relationships with clients, co-workers, supervisors and other individuals.
• Background in employment law and other government compliance regulations is preferred.

Supervision Received: Individual supervision on as needed basis. Supervision also accomplished through team meetings.

ESSENTIAL PHYSICAL SKILLS:

• Ability to effectively operate a telephone and personal computer.
• Frequent use of hands, voice and hearing.
• Ability to speak clearly and effectively.
• Ability to perform moderate lifting (5-15 lbs).
• Reasonable accommodation will be made for otherwise qualified individuals with a disability.

ENVIRONMENTAL CONDITIONS:

• Works within an office environment with occasional interaction with children. Travels in the local area to participate in team or department meetings as needed.