Job Description
Job Description
Financial Administrator / Accounting & Operations Assistant – Career Launchpad!
PrideStaff is searching on behalf of our client, a premier manufacturer of industrial safety products, for a versatile and motivated Financial & Operations professional to join their West Palm Beach team.
The Opportunity: Your 360-Degree Business Education
Are you early in your career and looking for a role that offers more than just basic data entry? Do you want to gain a high-level view of how a global manufacturing operation runs? This unique, combined role involves supporting the day-to-day financial, accounting, and logistics functions across multiple small companies.
This position is ideal for a "numbers person" with a passion for logistics. If you have recent, hands-on experience with QuickBooks Desktop or Enterprise, we will provide the training and growth opportunities to take your career to the next level.
What You Will Do:
This is a hybrid role that keeps you at the center of the business, involving a blend of accounting, finance, logistics, and administrative excellence:
Accounting & Finance Excellence
- QuickBooks Mastery: Support daily accounting functions including vendor bills, payments, receivables, and account maintenance. (Advanced expertise in QuickBooks Desktop Enterprise is required).
- Reporting & Analysis: Prepare monthly, quarterly, and annual financial statements. You will create, analyze, and interpret complex tracking spreadsheets to drive business decisions.
- Transactional Integrity: Manage journal entries, bill payments, and receivables while ensuring all vendor and customer records are perfectly coded.
- Compliance & Tax: Handle the timely filing of quarterly sales and use tax returns and coordinate with third-party finance partners.
- Corporate Admin: Maintain the stockholder ledger and prepare critical documents for Annual General Meetings (AGM).
Operations & Global Logistics
- International Coordination: Liaise with FedEx, DHL, and USPS to coordinate domestic and international shipping activities.
- Inventory & PO Management: Own the Purchase Order (PO) lifecycle from placement to fulfillment. You will reconcile inventory counts with shipment confirmations and manage stock levels using advanced QuickBooks features.
Professional Administrative Support
- Communication Hub: Act as a diplomatic liaison between vendors, international customers, and internal teams.
- Organization: Maintain flawless physical and digital files while providing light administrative support including phone and email management.
What We’re Looking For:
We are looking for someone who takes pride in accuracy and thrives in a multi-tasking environment.
- Experience Tiers:
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- Financial Administrator: Requires 4 years of relevant experience.
- Accounting & Operations Assistant: Requires 6 months to 2 years of experience.
- Software Proficiency:
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- Advanced QuickBooks Desktop Enterprise is a must (Customer and Vendor modules).
- Advanced Microsoft Excel (formulas, formatting, and analysis). An advanced skills test is required.
- Expertise in the Windows 11 environment and the full MS Office Suite (Word, PowerPoint, Outlook).
- Professionalism: * Exceptional attention to detail and organizational skills.
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- Diplomatic and tactful communication style, especially when working with international associates.
- A high degree of integrity and the ability to maintain absolute confidentiality.
Why Join This Team?
- Growth: We are committed to your development and offer training to help you master advanced financial systems.
- Environment: A professional, business-casual dress code in a dynamic, multi-company setting.
- Impact: Support a company that manufactures products designed to keep people safe globally!
Ready to launch your career into high gear with a global operations team? Apply through PrideStaff today!
Company DescriptionYour next career growth opportunity!
Company Description
Your next career growth opportunity!