Charter School Office Manager

Job Description

Job Description

JOB PURPOSE

Be the heartbeat of our school!
Are you an organized, enthusiastic professional who thrives in a fast-paced environment and enjoys supporting students and staff? Eagles’ Nest Community Charter School is seeking a dependable and dynamic Office Manager to join our K–8 team and help create a welcoming, efficient, and student-centered front office.

As the Office Manager, you will be responsible for overseeing and managing the daily operations of the school office, ensuring smooth and efficient functioning. In this leadership role, you’ll supervise office staff, coordinate administrative functions, and work closely with school leadership to create an environment that supports students, parents, and staff with professionalism and care.

This position is ideal for a detail-oriented, highly organized individual who thrives in a fast-paced environment and is eager to contribute to a collaborative, mission-driven educational community.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Office Operations Management: Oversee all front office operations, ensuring smooth and efficient day-to-day functioning of the office.
• Staff Supervision: Manage office staff, including Office Assistants, assigning duties, and ensuring workflow and communication standards are met.
• Administrative Support: Provide executive-level administrative support to school leaders, including calendar management, correspondence, and document preparation.
• Record and Data Management: Ensure accurate record-keeping, maintain filing systems, and oversee student information management.
• Supply and Inventory Management: Manage office supplies and oversee purchase orders for both office and classroom needs.
• Substitute Coordination: Coordinate substitute teachers, ensuring logistics and schedules are communicated clearly.
• Communication Leadership: Assist in drafting newsletters, announcements, and other school-wide communications, ensuring information is accurate, timely, and consistent.
• Confidentiality and Compliance: Ensure that sensitive information related to students and school operations is handled with confidentiality and in compliance with relevant laws and regulations.
• Problem Solving and Support: Act as a point of contact for troubleshooting day-to-day issues within the office and support staff and families with solutions.
• Project Management: Take on special projects as needed to improve office efficiency and enhance the school’s operational goals.

** ADDITIONAL TASKS MAY BE ASSIGNED BASED ON SCHOOL NEEDS**

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by individuals in this role. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position.

SKILLS AND KNOWLEDGE

• Leadership and Supervision: Experience managing or supervising staff, delegating tasks, and ensuring the team meets operational goals.
• Commitment to Excellence: Demonstrates enthusiasm for the role and the mission of the school, supporting values of academic excellence, cultural strength, and continuous improvement.
• Strong Communication: Excellent oral, written, and interpersonal communication skills. Ability to lead meetings, give presentations, and communicate effectively with school leaders, parents, and staff.
• Problem-Solving Ability: Strong critical thinking skills with the ability to manage multiple tasks simultaneously and prioritize effectively.
• Customer Service: Exceptional customer service skills, with a professional and positive approach to interactions with all stakeholders.
• Project Management: Ability to manage multiple projects from start to finish, ensuring that all deadlines and quality standards are met.
• Data Management: Ability to analyze and manage data effectively, ensuring accurate record-keeping, research, and corrections when necessary.
• Confidentiality: Maintains strict confidentiality in handling school-related matters, especially concerning student information.

JOB REQUIREMENTS

• High school diploma or equivalent required; Associate’s degree or higher preferred.
• 2-3 years of office management experience (school experience preferred).
• Proven track record of managing administrative functions and leading office teams.
• Successful completion of criminal and employment background checks.
• Proficient in Microsoft Office Suite; experience with student information systems preferred.
• Strong organizational, time-management, and multitasking skills.
• Bilingual ability and previous experience in a school environment is a plus.
• Comfortable working in a team-oriented and learning-centered environment.
• Ability to work independently and proactively in a leadership capacity.

Company DescriptionEagles’ Nest Community Charter Schools, Inc is a dynamic, community-focused educational institution dedicated to providing a safe and engaging learning environment. Our mission is to inspire a love of learning in our students while nurturing their academic, social, and emotional growth.

Company Description

Eagles’ Nest Community Charter Schools, Inc is a dynamic, community-focused educational institution dedicated to providing a safe and engaging learning environment. Our mission is to inspire a love of learning in our students while nurturing their academic, social, and emotional growth.