Job Description
Job Description
Position Title: Construction Office Administrative/Marketing Coordinator
Location: Naples, FL
Job Type: Full-Time
Compensation Range: Commensurate with experience
BUILD LLC is a general contracting firm committed to building quality commercial and residential spaces that will stand the test of time. We are seeking an entry-level Administrative / Marketing Coordinator who will create and implement marketing strategies for both traditional and digital campaigns.
Position Summary
The ideal candidate will play a dual role in ensuring brand management development and the smooth operation of our office, while providing administrative support to senior leadership and project managers. If you want to be a part of a collaborative team dedicated to providing a welcoming and professional environment from pixels to people, we want to hear from you.
Key Responsibilities
- Support marketing initiatives, including website management, digital platform updates, and coordinating marketing materials.
- Monitor online presence to track communications related to brand, including working with former clients to develop testimonials and references.
- Greet all visitors to the BUILD, LLC. headquarters and maintain a professional, welcoming office environment.
- Perform general office duties including calendar management, scheduling, data entry, and physical and digital filing.
- Maintain a clean, organized, and well-stocked office environment.
- Support front of house operations encompassing housekeeping items inclusive of watering plants, turning on & off visual displays, opening and closing Naples Headquarters Office, door signs for holidays, and maintain an elevated office appearance.
- Serve as the first point of contact for all incoming calls, emails, and inquiries, ascertain their needs and direct accordingly.
- Receive, sort, and distribute incoming mail and deliveries.
- Prepare outgoing mail, shipments, and courier packages.
- Manage conference room schedules and maintenance.
- Order and manage office supplies, kitchen, conference rooms, and copy areas.
- Support project coordinator with document preparation for Condominium Projects during construction season.
- Work closely with project coordinator in scheduling utility service providers according to project timelines.
- Assist project managers and superintendents with printing and retrieving plans.
- Perform other administrative duties as required.
Qualifications & Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and an interest in learning new systems.
- Exceptional written and verbal communication skills.
- Strong organizational and time management skills.
- Ability to work independently and as part of a team in a fast-paced environment.
- Strong administrative skills with a high attention to detail.
- Familiarity with construction management software is a plus (e.g., ProCore).
BUILD LLC offers excellent benefits including
- Traditional and Roth 401(k) plans
- Paid time off
- Health insurance
- Dental insurance
- Life insurance
- Disability insurance
- Health Savings Accounts