Job Description
Job DescriptionPosition Summary:
The Accounts Receivable (AR) Specialist is responsible for managing and maintaining the company’s accounts receivable processes, ensuring timely billing, accurate record-keeping, and effective collection of outstanding balances. The ideal candidate has experience in the construction or contracting industry and is familiar with AIA billing, lien releases, and progress payments.
Key Responsibilities:
- Prepare and issue accurate invoices, including AIA billing and progress billings.
- Monitor accounts to ensure payments are up to date and follow up on overdue accounts.
- Post customer payments by recording cash, checks, and credit card transactions.
- Reconcile the accounts receivable ledger to ensure all payments are accounted for and properly posted.
- Resolve payment discrepancies and disputes in a timely and professional manner.
- Generate aging reports and communicate regularly with project managers and clients regarding outstanding balances.
- Coordinate lien releases and ensure compliance with contract terms.
- Maintain accurate records of all transactions and correspondence with customers.
- Work closely with the project management and accounting teams to ensure proper billing of contract terms and change orders.
- Assist with month-end closing processes and audits as needed.
Qualifications:
- Education: High school diploma or equivalent (Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred).
- Experience: 2–5 years of accounts receivable experience, preferably in the construction industry.
- Technical Skills Required:
- Proficiency in accounting software (e.g., QuickBooks, Viewpoint, Sage 100 Contractor/Sage 300, Procore, etc.
- Strong Excel skills
- Familiarity with AIA billing, construction contracts, lien waivers, and retention billing.
Key Competencies:
- High level of accuracy and attention to detail.
- Strong analytical and problem-solving skills.
- Excellent communication and interpersonal skills.
- Ability to prioritize and manage multiple tasks in a deadline-driven environment.
- Knowledge of construction industry terms and billing practices is essential.
Preferred Qualifications:
- Experience with construction accounting software (e.g., Sage, Procore, Viewpoint).
- Familiarity with state-specific lien laws and compliance documents.
- Experience with AIA billing, construction contracts, lien waivers, and retention billing.
- Bilingual (Spanish/English) is a plus.