Official Records Specialist III - Front Counter, Recording
Clerk of the Circuit Court & Comptroller, Palm Beach County, FL
West Palm Beach, FL 33401, USA
7/24/2026
Full time
Salary: $16.15 Hourly
Location : Main/Judicial Center - 205 N. Dixie Highway, West Palm Beach, FL
Job Type: Full-Time
Job Number: 2026-02037 - External
Department: Recording
Opening Date: 07/21/2026
Closing Date: 8/5/2026 11:59 PM Eastern
Description
The Clerk of the Circuit Court & Comptroller is seeking a well-organized, detail-oriented professional who likes the challenge of variety and possesses excellent time management skills to join our team. Our Recording Department is seeking an Official Records Specialist III, front counter clerk, who has a strong work ethic, is well-organized, detail-oriented, and enjoys working with customers as well as on a team! This individual must possess excellent time management, have strong data entry accuracy as well as professional telephone communication skills.
In this role, you will have the opportunity to expand your knowledge on the variety of documents that can be recorded at our office, i.e. mortgages, deeds, agreements, notices, and much more! More importantly, you will learn the significance of our office's responsibility for safeguarding and protecting all Official Records in Palm Beach County.
About the Recording Department- The Recording Department is responsible for the recording, protecting, preserving, and disseminating of official records. This series of records is designed to create a permanent record of these important documents.
Why join our Clerk family? Because our Clerk family is our top priority! Total Compensation packages include:
At the Clerk of the Circuit Court & Comptroller's Office you can:
Examples of Essential Functions
Typical Qualifications
High school diploma (or GED), supplemented by three (3) years of recent and relevant experience that demonstrates the ability to accurately apply acute attention to detail in maintenance of detailed data, preferably in an automated systems environment, or an equivalent combination of education, training and experience. Some vocational or college courses preferred. Once qualified, deputization may be required to perform the assigned functions.
Skills, Knowledge & Abilities:
Supplemental Information
Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at or (561) 355-4172.
The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post-secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans' Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. The Clerk of the Circuit Court & Comptroller's Office values the service veterans and their family members have given to our country and that the Clerk's office supports the hiring of returning service members and military spouses. To claim preference, an applicant must complete and upload both the Veterans' Preference Claim Form and required documentation prior to the position's posted closing date. Hiring decisions are based on qualified candidates' non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans' preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans' preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.
The Clerk of the Circuit Court & Comptroller, Palm Beach County is an elected official. While the office is considered local government, the culture is similar to business operations in a private or public company. Our divisions are winning awards, solving problems, and improving the processes for our customers. For their service, the total compensation package for our employees includes a competitive salary with retirement benefits, comprehensive benefits package, training and more.
View .
Location : Main/Judicial Center - 205 N. Dixie Highway, West Palm Beach, FL
Job Type: Full-Time
Job Number: 2026-02037 - External
Department: Recording
Opening Date: 07/21/2026
Closing Date: 8/5/2026 11:59 PM Eastern
Description
The Clerk of the Circuit Court & Comptroller is seeking a well-organized, detail-oriented professional who likes the challenge of variety and possesses excellent time management skills to join our team. Our Recording Department is seeking an Official Records Specialist III, front counter clerk, who has a strong work ethic, is well-organized, detail-oriented, and enjoys working with customers as well as on a team! This individual must possess excellent time management, have strong data entry accuracy as well as professional telephone communication skills.
In this role, you will have the opportunity to expand your knowledge on the variety of documents that can be recorded at our office, i.e. mortgages, deeds, agreements, notices, and much more! More importantly, you will learn the significance of our office's responsibility for safeguarding and protecting all Official Records in Palm Beach County.
About the Recording Department- The Recording Department is responsible for the recording, protecting, preserving, and disseminating of official records. This series of records is designed to create a permanent record of these important documents.
Why join our Clerk family? Because our Clerk family is our top priority! Total Compensation packages include:
- Generous paid time off and 17 paid holidays - yes you read that right!
- Superior health care plans with lower costs to you
- Retirement choices through the Florida Retirement System and deferred compensation plan
- Award-Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle
- Tuition Reimbursement
- Qualifying employer for
At the Clerk of the Circuit Court & Comptroller's Office you can:
- Work with a purpose
- Give back to the community
- Be part of a family
- Build your skills
- Pursue career advancement opportunities
- Reach your professional and personal goals
Examples of Essential Functions
- Accepts documents for recording; identifies document types; verifies statutory requirements; calculates and cashiers related taxes and fees.
- Issues certified copies, processes Clerk's certificates of various types.
- Assists customers in person and by phone.
- Screens documents to facilitate redaction of qualifying information.
Typical Qualifications
High school diploma (or GED), supplemented by three (3) years of recent and relevant experience that demonstrates the ability to accurately apply acute attention to detail in maintenance of detailed data, preferably in an automated systems environment, or an equivalent combination of education, training and experience. Some vocational or college courses preferred. Once qualified, deputization may be required to perform the assigned functions.
Skills, Knowledge & Abilities:
- Excellent knowledge of correct spelling, grammar and punctuation
- Attention to detail
- Confidentiality
- Organization skills, with an ability to stay focused on assigned tasks
Supplemental Information
Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at or (561) 355-4172.
The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post-secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans' Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. The Clerk of the Circuit Court & Comptroller's Office values the service veterans and their family members have given to our country and that the Clerk's office supports the hiring of returning service members and military spouses. To claim preference, an applicant must complete and upload both the Veterans' Preference Claim Form and required documentation prior to the position's posted closing date. Hiring decisions are based on qualified candidates' non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans' preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans' preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.
The Clerk of the Circuit Court & Comptroller, Palm Beach County is an elected official. While the office is considered local government, the culture is similar to business operations in a private or public company. Our divisions are winning awards, solving problems, and improving the processes for our customers. For their service, the total compensation package for our employees includes a competitive salary with retirement benefits, comprehensive benefits package, training and more.
View .