Salary: $28.00 Hourly
Location : Town Hall, 360 South County Road, Palm Beach, FL 33480, FL
Job Type: Contract
Job Number: 2026-07-14
Department: People & Culture
Division: People & Culture
Opening Date: 07/14/2026
Closing Date: 8/14/2026 11:59 PM Eastern
Starting Salary: The employee will be employed through a staffing agency, but the work will be located in the Town of Palm Beach Town Hall. Hourly rate $28.00.
Position Summary
This is a temporary full-time Human Resource administrative position. We are seeking a detail-oriented Digital Filing Clerk to join our team. In this role, you will be responsible for scanning paper documents and organizing them into an electronic filing system. Duties include preparing documents for scanning, ensuring image quality and accuracy, properly naming and indexing files, and maintaining the integrity and confidentiality of all records.
The ideal candidate is organized, efficient, and comfortable using basic office and scanning equipment. Previous experience navigating HRIS systems such as Vista, ADP and prior experience as an HR Coordinator are strongly preferred. The position will be staffed through a temporary agency; however, the work will take place in the People & Culture (Human Resources) Department at Town Hall, where all paper files are located.
Key Responsibilities
Minimum and Preferred Qualifications
Skills and Competencies
This position is a part-time, no benefits position.
01
Do you have a high school diploma or equivalent (GED)?
02
Which best describes your clerical or office support work experience?
03
Describe your customer service experience in a professional office setting?
04
Do you possess at least one year of clerical or administrative experience?
05
Are you legally authorized to work in the United States?
06
Are you able to lift, push, and bend up to 25 lbs?
07
Are you able to perform the essential functions of this position, with or without reasonable accommodation?
Required Question
Location : Town Hall, 360 South County Road, Palm Beach, FL 33480, FL
Job Type: Contract
Job Number: 2026-07-14
Department: People & Culture
Division: People & Culture
Opening Date: 07/14/2026
Closing Date: 8/14/2026 11:59 PM Eastern
Starting Salary: The employee will be employed through a staffing agency, but the work will be located in the Town of Palm Beach Town Hall. Hourly rate $28.00.
Position Summary
This is a temporary full-time Human Resource administrative position. We are seeking a detail-oriented Digital Filing Clerk to join our team. In this role, you will be responsible for scanning paper documents and organizing them into an electronic filing system. Duties include preparing documents for scanning, ensuring image quality and accuracy, properly naming and indexing files, and maintaining the integrity and confidentiality of all records.
The ideal candidate is organized, efficient, and comfortable using basic office and scanning equipment. Previous experience navigating HRIS systems such as Vista, ADP and prior experience as an HR Coordinator are strongly preferred. The position will be staffed through a temporary agency; however, the work will take place in the People & Culture (Human Resources) Department at Town Hall, where all paper files are located.
Key Responsibilities
- Scan and digitize paper documents using office scanners
- Name and categorize files according to company filing protocols
- Review scanned documents for clarity and completeness
- Maintain confidentiality and security of sensitive information
- Perform routine checks to ensure filing accuracy and system organization
Minimum and Preferred Qualifications
- Previous administrative experience filing as well as proficiency in document imaging/scanning required.
- Previous experience using Microsoft SharePoint a plus.
- Previous experience using HRIS systems such as Workday, ADP, and similar platforms.
- Previous experience using AI tools such as ChatGPT and Copilot.
- Previous HR experience in an HRIS role is preferred but not required.
- Previous HR Coordinator experience is a must.
Skills and Competencies
- Ability to read, understand, analyze, and sort documents into appropriate folder structures based on previously established naming conventions required.
- An individual will be required to focus for extended periods on reading a wide variety of documents and demonstrate attention to detail.
This position is a part-time, no benefits position.
01
Do you have a high school diploma or equivalent (GED)?
- Yes
- No
02
Which best describes your clerical or office support work experience?
- Less than 3 years
- 3 years to less than 7 years
- 7 years or more
03
Describe your customer service experience in a professional office setting?
04
Do you possess at least one year of clerical or administrative experience?
- Yes
- No
05
Are you legally authorized to work in the United States?
- Yes
- No
06
Are you able to lift, push, and bend up to 25 lbs?
- Yes
- No
07
Are you able to perform the essential functions of this position, with or without reasonable accommodation?
- Yes
- No
Required Question