Department
The Graduate School
Responsibilities
Serves on the Graduate School's Business Operations team and supports multiple functions throughout the Graduate School. Responsible for the manuscript clearing process for graduate students pursuing Masters or Doctoral, Graduate School surveys, and serves as backup for some administrative/business functions.
Qualifications
Bachelor's degree and two years of experience; or a high school diploma/equivalent and six years of relevant experience. (Note: a combination of post high school education and experience equal to six years.)
Preferred Qualifications
Helpful
Who Is the Ideal Candidate?
The ideal candidate is a detail-oriented, student-focused professional who enjoys helping others navigate complex processes and policies. They possess strong communication and organizational skills, can manage multiple priorities with accuracy, and are comfortable working independently to review documents and apply established standards. They also thrive in a collaborative environment, enjoy delivering training and guidance, and are committed to supporting graduate student success while continually improving services and processes.
What Is a Typical Day Like?
No two days are exactly the same, but a typical day may include:
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!
Learn more about Florida State University and our campuses .
Anticipated Salary Range
The anticipated starting salary range for this position is in the mid-to-high $40,000s annually, commensurate with education and experience.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our FSU Total Compensation Calculato r to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Considerations
This is an A&P position.
This position requires successful completion of a criminal history background check .
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.
The Graduate School
Responsibilities
Serves on the Graduate School's Business Operations team and supports multiple functions throughout the Graduate School. Responsible for the manuscript clearing process for graduate students pursuing Masters or Doctoral, Graduate School surveys, and serves as backup for some administrative/business functions.
- Is a member of the manuscript clearance team and is responsible for the overall student manuscript (including electronic version) clearance process for Masters and Doctoral students. This includes but is not limited to interpreting university policy and applies those interpretations in the review and advisement of the manuscript with students directly. This position advises graduate students regarding thesis, dissertation, and treatise requirements regarding publishing and copyright options.
- Grants final clearance for all electronic submission of theses, dissertations, and treatises (ETDs). Works with ProQuest regarding the management of cleared ETDs.
- Facilitates several surveys of graduate students. May make recommendations for program improvements for the clearance process.
- Organizes, revises, and delivers, along with other Manuscript Clearance Advisors, the manuscript/electronic manuscript preparation workshops/training courses each term. Creates and updates materials relating to clearance on the web, Canvas, the Graduate Student Handbook, and the Graduate Bulletin. Coordinates with Director of Operations and Compliance and Sr. Graduate Policy Coordinator to update policies related to the Clearance process.
- Develops, maintains, and periodically enhances formatting guidelines, templates, and timelines for Treatise, Thesis and Dissertation Writers. Works with departments to promote clearance training for student and applicable staff/faculty population.
- Works with university partners to update and enhance the Manuscript Portal and revises ETD ProQuest website.
- May act as the administrative back-up to the HR representative, PCARD proxy, travel representative, and help with walk-ins and phone calls. Other duties as assigned.
Qualifications
Bachelor's degree and two years of experience; or a high school diploma/equivalent and six years of relevant experience. (Note: a combination of post high school education and experience equal to six years.)
Preferred Qualifications
- Knowledge of thesis, dissertation, and treatise formatting standards, electronic thesis and dissertation (ETD) processes, scholarly publishing, and copyright considerations.
- Experience interpreting and applying university policies, procedures, and regulations while providing guidance and support to students, faculty, and staff.
- Demonstrated experience creating and delivering training, workshops, presentations, or instructional materials.
- Strong written communication, editing, and document review skills, with the ability to work accurately in a detail-oriented environment and ensure compliance with established guidelines and standards.
- Experience collaborating with cross-functional teams.
- Knowledge of digital accessibility standards, document accessibility best practices, and ADA compliance requirements for electronic documents.
- Ability to identify opportunities for operational efficiency and implement process improvements that enhance the student experience and service delivery.
Helpful
Who Is the Ideal Candidate?
The ideal candidate is a detail-oriented, student-focused professional who enjoys helping others navigate complex processes and policies. They possess strong communication and organizational skills, can manage multiple priorities with accuracy, and are comfortable working independently to review documents and apply established standards. They also thrive in a collaborative environment, enjoy delivering training and guidance, and are committed to supporting graduate student success while continually improving services and processes.
What Is a Typical Day Like?
No two days are exactly the same, but a typical day may include:
- Reviewing theses, dissertations, and treatises for compliance with Graduate School formatting requirements.
- Advising graduate students on manuscript requirements, submission procedures, publication options, and copyright considerations.
- Responding to student, faculty, and staff inquiries via email, phone, and virtual or in-person meetings.
- Granting final clearance for approved electronic thesis and dissertation submissions.
- Updating training materials, web content, templates, and guidance documents.
- Facilitating workshops or presentations for graduate students on manuscript preparation and submission requirements.
- Collaborating with university partners to enhance the Manuscript Clearance Portal and ETD processes.
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!
Learn more about Florida State University and our campuses .
Anticipated Salary Range
The anticipated starting salary range for this position is in the mid-to-high $40,000s annually, commensurate with education and experience.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our FSU Total Compensation Calculato r to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Considerations
This is an A&P position.
This position requires successful completion of a criminal history background check .
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.