22,296 Jobs

Human Resources Assistant

Job no: 540728
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Human Resources, Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department:28011204 - VM-BUSINESS OFFC-HUMAN RES

Classification Title:
Human Resources Assistant

Classification Minimum Requirements:
High school diploma or equivalent and three years of appropriate experience.

Job Description:
Current Staff Employment Record Management

• Process all employee lifecycle transactions for staff in the College administration area and five academic departments; transactions include, but are not limited to, changes impacting pay rate, supervisor, department ID, over time/comp earning, FTE, salary plan, and employment status (leave of absence, return to work, termination)
• Generate and disseminate work authorization expiry report on a monthly basis
• Complete semesterly verification checks to ensure current STAS/OPS employees are correctly classified based on enrollment status; submit corrections when necessary (OPS > STAS and/or STAS > OPS)
• Manage the bi-annual term file for the College administration area and five academic departments

Hiring/Recruitment Functions

• Work with department administrators to process volunteers for the five academic departments; this includes submitting volunteer POIs after ensuring proper documentation was provided and appropriate security/badge access was requested
• Independently manage the new hire and termination process for student assistants and OPS employees
• Execute background checks, education verifications, and employment verifications as necessary
• Coordinate with new hires to collect pre-hire documents
• Collaborate with the Student Financial Aid office to verify student eligibility for federal work study funding
• Serve as backup for TEAMS, Graduate Assistant, and Pre-Doctoral Fellowship hires
• Serve as backup for posting recruitments for the College administration area and five academic departments

Administrative Functions

• Draft and send departmental communications specific to Human Resources to the CVM community; communications include biweekly payroll deadlines, open enrollment information, UF engaged timelines, and other informative communications as needed
• Develop and maintain an effective filing system; files should be organized and up-to-date
• Assist in developing and maintaining written internal policies and procedures for various human resource processes; collaborate with department administrators as appropriate
• Process Dean's area Gator 1 cards; serve as back-up for academic department Gator 1 cards
• Maintain Notary Public certification and perform notary services as needed
• Coordinate/schedule interviews, conference room reservations, and/or Zoom meetings for the College administration area as needed
• Office management such as distributing incoming mail, maintaining the printer/copier, ordering office supplies, etc.
• Manage the HR filing systems and informational databases for the Dean's area and five academic departments
• Manage the HR suite's front desk and reception area; greet and assist customers, answer CVM HR main phone line, respond to email and voicemail requests timely
• Attend monthly HR forum
• Attend monthly department administrator meeting

Payroll Functions

• Process various payroll related requests such as emergency checks, wage refunds, on-cycles, and prior 90-day adjustments
• Review and manage time exceptions biweekly for the College administration area and five academic departments
• Ensure premium pay is entered as appropriate for qualifying holidays and closures
• Serve as backup for time approval to ensure all time is approved by payroll closing for the Dean's area
• Assist with annual December personal leave (DPL) and December leave cash out (DLC) time entries
• Assist with annual overtime and compensatory leave cash out process
• Assist with annual salary distribution entries
• Serve as backup for entering new hire distributions

Expected Salary:
$18.00 - $19.00 / hourly

Required Qualifications:
High school diploma or equivalent and three years of appropriate experience.

Preferred:
-Previous human resources experience
-Knowledge of UF policies and procedures
-Excellent verbal and written communication skills
-Ability to manage multiple responsibilities
-Ability to prioritize, and re-prioritize, as necessary
-Ability to work independently and as part of a team

Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is time limited.

This position is eligible for Veteran's preference. If you are claiming Veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Health Assessment Required:No

Advertised: 24 Jul 2026 Eastern Daylight Time
Applications close: 31 Jul 2026 Eastern Daylight Time

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