Facilities Manager

Job Description

Job DescriptionDescription:

About Alpert Jewish Family Service (Alpert JFS)

While Alpert JFS is grounded in compassion and guided by Jewish values, our employees come from diverse faith backgrounds and are invested in the agency’s mission to strengthen our entire community by empowering individuals and families through the delivery of comprehensive human services.

Since 1974, Alpert JFS, a 501(c)(3) not-for-profit organization, has strengthened and enriched the lives of men, women, and children of all ages. We do this through a continuum of focused programs addressing the well-being of children and families of all ages, the independence and well-being of older adults, and the optimal quality of life for individuals with special needs.

Alpert JFS is looking for a strong Facilities Manager to be responsible for the Agency’s three facilities to include repairs, safety, vendor relationship and general maintenance.

Essential Responsibilities:

Vendor & Contractor Management

• Act as the primary liaison for external service providers including electricians, plumbers, landscapers, janitorial, security, fire protection, and alarm system companies.
• Supervise and coordinate on-site work of external contractors; escort vendors as required.
• Obtain quotes, review scopes of work, and manage vendor performance.
• Oversee lease relationships and manage communications with landlords or property managers for leased spaces.

Building Maintenance & Operations

• Conduct routine facility inspections and complete maintenance checklists.
• Schedule and oversee preventative maintenance (monthly/quarterly/annual) across all building systems.
• Perform basic maintenance tasks: furniture assembly/repair, minor plumbing, hanging items, touch-up painting, drywall patching.
• Identify and report major repair needs, coordinate with vendors for specialized repair work.
• Maintain and restock building-related supplies, tools, and inventory.
• Respond to emergency maintenance issues during and outside regular hours.

Health, Safety & Compliance

• Ensure compliance with OSHA and other health and safety regulations.
• Plan and lead safety and emergency training (fire drills, active shooter, etc.).
• Monitor cleanliness and safety of all indoor/outdoor facilities, including conference rooms, restrooms, kitchens, parking lots, and outdoor spaces.
• Collaborate with security vendors to maintain workplace safety and implement proper access control and monitoring.

Facilities Administration

• Track facility expenditures and assist in budgeting for facility needs.
• Review and submit invoices, track department credit card receipts, and process check requests.
• Maintain logs and documentation for all facility operations and inspections.
• Prepare reports on maintenance activities, safety incidents, equipment condition, and utility usage.
• Develop and implement protocols for seasonal or weather-related facility preparation.

Project & Event Support

• Plan and coordinate facility-related installations and refurbishments (HVAC, electrical, telecom).
• Assist with setup and teardown for internal and external company events.
• Manage storage and disposal of office furniture and supplies.

Miscellaneous Operational Support

• Drive to company locations (e.g., post office, bank, satellite offices) as required.
• Retrieve company-owned property from former employees.

Requirements:

• Bachelor’s degree or combination of education and experience.
• 3-5 years' experience in a similar capacity.
• Knowledge of methods used in maintenance including basic knowledge of the following trades: carpentry, plumbing, glass replacement, painting, masonry, grounds keeping, appliance repair, and electrical wiring; standard practices and tools used in the maintenance and repair of building facilities; safety practices and procedures related to the building trades.
• Ability to lift heavy objects and do other labor-intensive tasks.
• Excellent time management and multitasking skills.
• Great leadership and problem-solving skills.
• Experience planning and maintaining facility budgets.
• Contract handling experience.
• Excellent verbal and written communication skills.
• Proficient in Microsoft office and ability to learn work order management tool.
• Strong ability to listen and communicate effectively (verbal and written).
• Outstanding organizational and time management skills.
• Valid FL Driver’s License and good driving record

We offer a competitive salary, medical, paid vacation and sick time, paid holidays, Public Service Loan Forgiveness, 403b Retirement, EAP

Alpert JFS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Drug Free Workplace