Job Description
Job DescriptionAbout Us:Smart Air Systems is a licensed HVAC contractor based in Deerfield Beach, serving South Florida since 1999. We provide expert service, design, and installations for commercial clients. Our company culture is very important to us with these core values: proudly recordable, solve collaboratively, have grit, show empathy, and client centric. Role Summary:The Project Administrator supports day-to-day operations across multiple active jobs, updating schedules, managing submittals and RFIs, coordinating with vendors and subs, tracking costs in Sage 300, and communicating constantly with the Sales Representative and Foreman to keep each project moving forward. What You’ll Do:· Support multiple jobs from kickoff through closeout; maintain organized digital files and version control.· Update and maintain project schedules; understand and interpret Gantt charts in Microsoft Project.· Enter and track job costs, change orders, and SOVs in Sage 300/Timberline; prepare profitability/job tracking reports.· Prepare and log submittals, RFIs, permits, contract abstracts and NTOs; schedule inspections and maintain permit logs.· Provide weekly project updates to clients, coordinate cross-functionally with field, dispatch, warehouse, and management. Preferred:· Hands-on experience with Sage 300 CRE for job-cost tracking/project accounting.· Background in commercial construction; mechanical/HVAC experience.· Familiarity with permitting/inspection/lien processes in South Florida.Ideal For:
· Strong communicators (written/verbal) communication; able to collaborate with Sales, Foremen, vendors, and subcontractors.
· High attention to detail and ability to prioritize in a fast-moving, multi-project environment.
How to Apply:Send your resume and a brief note to lwebel@smartairsystems.com with subject line: Project Administrator.