FACILITIES COORDINATOR AT ALTERNATIVE ASSET MGMNT FIRM

Job Description

Job Description

FACILITIES COORDINATOR AT ALTERNATIVE ASSET MGMNT FIRM Prefer candidates out of Global Financial Services Frims

Incredible Organization with Equally Incredible People

Solidly established Alternative Asset Management Firm/Hedge Fund is looking for an experienced, dynamic hospitality or facilities college grad professional to join its organization as a Facilities Coordinator for a Temp to Perm job. In this role, you will partner with the Team to uphold the firm’s mission of providing a premier workplace environment by delivering exceptional customer service. You will be the first point of contact for all visitors, clients, and staff members. You will manage all incoming calls, handle the reception area, and ensure end-to-end smooth operation of our facilities. You will work collaboratively with other team members and departments to provide a seamless customer experience for internal staff and all outside parties.

You will be working on site at the firm’s Downtown Miami Offices. Mon-Fri; 8am-5pm (flexibility to provide coverage and support outside of scheduled hours when needed).

QUALIFICATIONS AND SKILLS

· Bachelor's Degree is required.

· Two Plus (2+) years of Experience in a Hospitality or Facilities role required, and preferably in a Corporate Setting.

· Excellent communication skills, both written and verbal, with an ability to interact professionally with all levels of staff and clients.

· Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.

· Proficiency in Microsoft Office Suite is required.

· Experience with facilities management software is a plus.

· Ability to work independently and maintain a positive attitude in a fast-paced environment.

· Demonstrates a high level of accountability and ownership in all tasks and projects.

RESPONSIBILITIES AND DUTIES

· Serve as “Brand Ambassador” and first point of contact for employees, visitors, and clients, providing a warm and professional welcome.

· Answer all incoming calls and direct them to the appropriate staff member or department with a high level of accountability and ownership.

· Manage the reception area, ensuring that it is clean, organized, and presentable at all times.

· Maintain a tidy and efficient workspace, ensuring that all equipment and supplies are well-stocked and functioning properly.

· Schedule and coordinate meetings and events, including catering, audio-visual support, and room set-up.

· Provide additional support for special events and catering services - assisting with vendors and suppliers to ensure timely delivery of catering and event services.

· Manage conference rooms to ensure that they are properly prepared for use.

· Order, stock, and monitor pantry and office supplies.

· Coordinate with building facilities, maintenance, and security staff to ensure a safe and secure work environment.

· Support all facilities-related requests and issues, including maintenance tickets, office moves, and equipment repairs.

· Ability to navigate complex and unclear situations with ease, using initiative and judgment to make informed decisions.

· Able to manage multiple priorities at once and prioritize tasks effectively, even when information is incomplete or uncertain.

Assist with administrative tasks and ad hoc projects as needed, including data