Job Description
Job Description
We are looking for a detail-oriented Project Assistant to join our team on a part time contract basis in Boca Raton, Florida. This role requires strong organizational and communication skills to support career fair preparation and logistics. As a vital part of our team, you will play a key role in managing event materials, tracking shipments, and maintaining accurate records.
Responsibilities:
• Prepare and organize event materials.
• Coordinate the shipment of materials.
• Create and maintain an itemized list of contents for reference and tracking purposes.
• Track the location and return of banners and tablecloths used at each event.
• Generate shipping labels, provide return instructions, and include checklists and package photos to ensure seamless returns.
• Monitor and update the shared calendar for new career fair events.
• Collect and record career fair registration dates and maintain a comprehensive team spreadsheet.
• Maintain historical and current trackers for career fair materials, including inventory and return status.
• Assist in ordering and managing inventory for event collateral, ensuring supplies are sufficient for upcoming events.
• Propose improvements to enhance the efficiency of material tracking, shipping, and returning processes.
• Proven ability to manage timelines and prioritize tasks effectively.
• Familiarity with tracking and managing inventory for events.
• Strong organizational skills and attention to detail.
• Proficiency in creating and maintaining spreadsheets and trackers.
• Excellent communication and coordination skills.
• Experience with scheduling and managing logistics.
• Ability to adapt to evolving processes and suggest improvements.
• Knowledge of project management principles is a plus.