Preconstruction Coordinator

Job Description

Job DescriptionPreconstruction Coordinator

Location: South Daytona, FL
Department: Estimating
Employment Type: Full-Time, In-Person

About Drewry Site Development

Drewry Site Development is a mission-driven, full-service site development contractor serving East Central Florida. With a strong commitment to precision, integrity, and long-term relationships, we support the growth of our region by delivering high-quality work on schedule — from land clearing and grading to underground utilities and paving. As we continue to grow, we’re seeking a professional and highly organized Preconstruction Coordinator to support our estimating team and help drive successful project pursuits.

Position Summary

The Preconstruction Coordinator plays a critical role in supporting our preconstruction and estimating operations. This position is responsible for managing bid documents, coordinating with subcontractors and suppliers, maintaining organized project records, and ensuring that our proposals are submitted accurately and on time. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key ResponsibilitiesProject Setup & Documentation

• Maintain organized, up-to-date bid folders including plans, specifications, addenda, RFIs, and all relevant documentation
  
  

• Ensure all project files are logically structured and readily accessible for estimating and project management teams
  
  

• Track project progress and maintain accurate records throughout the bidding lifecycle
  
  

Bid Coordination & Scheduling

• Schedule and prepare internal pre-bid meetings
  
  

• Review scopes and specifications to identify deliverables, compliance items, and potential risks
  
  

• Monitor and log all project updates and ensure they are incorporated into bid documents
  
  

Supplier & Subcontractor Communication

• Solicit pricing and proposals across all trade scopes
  
  

• Request and organize material takeoffs to support cost estimation
  
  
• Ensure timely quote submissions through consistent follow-up
  
  

• Organize and file all received proposals for easy access during bid evaluations
  
  

Historical Pricing & Bid Data Management

• Maintain and update average pricing sheets and awarded bid logs
  
  

• Track bid outcomes to support pricing strategies and continual improvement
  
  

• Incorporate awarded/non-awarded data into ongoing analysis
  
  

Bid Finalization & Project Handoff

• Prepare complete buyout packages for awarded projects
  
  

• Finalize detailed scope sheets and ensure accuracy prior to turnover
  
  

• Eliminate scope gaps and confirm that all project components are addressed before handoff
  
  

QualificationsRequired:

• Minimum 3 years of experience in the construction industry
  
  

• Proficiency with Microsoft Office Suite, particularly Excel
  
  
• Strong ability to read and interpret construction drawings and specifications
  
  
• Excellent organizational and communication skills
  
  

• Ability to manage multiple deadlines and work independently
  
  

Preferred:

• Experience with Procore or similar construction management platforms
  
  

• Prior experience in estimating, bid coordination, or project administration
  
  

• Associate’s or Bachelor’s degree in Construction Management, Business Administration, or a related field
  
  

What Success Looks Like

• Accurate and timely bid submissions with zero missed deadlines
  
  

• All project files and documentation are well-structured and easily accessible
  
  
• Strong subcontractor and supplier engagement resulting in complete trade coverage
  
  

• Increased efficiency in estimating operations and improved bid output month over month
  
  

Benefits

Drewry Site Development offers competitive pay and a comprehensive benefits package available after 90 days of employment, including:

• Health, Dental, Vision & Life Insurance (including company-paid $25,000 life insurance policy)
  
  

• Simple IRA Retirement Plan with up to 3% company match
  
  
• Paid Holidays, including full closure between Christmas and New Year’s
  
  
• Vacation Accrual:
  
  
  • 1 week after 1 year of service
    
    
  • 2 weeks after 3 years
    
    

  • 3 weeks after 5 years
    
    

Why Join Us?

This is an opportunity to play a key role in a growing company where your work directly contributes to our success. You’ll gain exposure to a wide range of projects, develop strong industry relationships, and build a career with a company that values accountability, professionalism, and operational excellence.

Apply Today

If you take pride in your organizational skills and are looking for a long-term opportunity with a respected, mission-driven contractor, we encourage you to apply.

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