Job Description
Job DescriptionLitigation Legal Secretary
Location: Miami, FL 33133
Schedule: Fully Onsite with Hybrid 3/2 Flexibility after 60 days of onboarding
Compensation: $65,000 - $85,000 annually (DOE)
Employment Type: Full-Time, Direct-Hire
About the Role
LHH Recruitment Solutions is recruiting for a busy legal practice supporting one partner as a dedicated Executive Legal Secretary. This role is hands-on, high-volume, and office-based, requiring strong command of Florida and federal e-filing procedures, proactive calendar management, and excellent document production skills in a fast-paced setting.
Key Responsibilities
- E-Filing & Docketing: File through the Florida Courts e-Portal and federal CM/ECF/PACER; manage docketing, including service lists, notices, and confirmations.
- Calendaring & Coordination: Maintain multiple attorney calendars; schedule and track hearings, depositions, mediations, client meetings, and deadlines.
- Document Production: Draft, format, and proof correspondence, pleadings, discovery, and routine motions; assemble exhibits; prepare deposition and hearing packets.
- Case/File Management: Organize and maintain electronic and physical files; ensure records, orders, and correspondence are complete, searchable, and current.
- Trial Support: Assist with pretrial deadlines, exhibit lists, witness coordination, trial notebooks, court service providers, and logistics.
- Billing & Admin: Enter and review attorney time; assist with prebills; handle mail, travel arrangements, expense reimbursements, event planning, report creation, transcription, and other general administrative tasks.
Minimum Required Qualifications
- 3+ years of recent and tenured US law-firm experience supporting complex civil litigation defense attorneys or partners in Florida, ideally in complex commercial litigation.
- Background of providing executive-level legal administrative support in a mid-to-large sized US law firm, preferably Am Law ranked.
- Bachelor's degree or Paralegal Certificate required.
- Proven Florida e-filing experience and federal PACER/CM/ECF filing experience.
- Typing speed of 70 WPM (minimum), with strong formatting and proofreading skills.
- Proficiency with Microsoft Word, Outlook, PowerPoint, Excel, Adobe PDF tools, and case management software (billing/time entry familiarity required).
- Solid organization, follow-through, and the ability to manage competing deadlines with minimal oversight.
- Professional communication skills for frequent contact with clients, experts, court personnel, and opposing counsel.
- Experience supporting depositions, mediations, and trial teams end-to-end.
Work Environment
- Fully onsite in Miami (33133) with consistent and reliable in-office collaboration and access to confidential files.
- Hybrid flexibility (3/2 schedule) after 60 days of successful onboarding.
- 9-5 schedule with regular overtime required, including some weekends and evenings.
Apply today to start the conversation!
#LegalAssistant #LitigationAssistant #LegalSecretary #CommercialLitigation #LawFirmJobs #Efiling #PACER #CaseManagement #TrialPreparation #LitigationSupport #MiamiJobs #FloridaLegalJobs #HiringNow #LegalCareers #NowHiring #LegalProfessionals #LHH #LetsChatSoon
Pay Details: $65,000.00 to $85,000.00 per year
Search managed by: Holly Hilderhoff
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.