Legal Executive Assistant ($75-90k)

Job Description

Job DescriptionThe Opportunity: Legal Executive Assistant
Email resumes to: Hayley.christina@capstonesp.com
About the Firm
Join one of Florida’s most esteemed and historic full-service law firms, where excellence is tradition and innovation shapes the future. Our firm is known for representing high-profile clients across a diverse spectrum of industries—from finance and technology to healthcare and real estate. With a reputation built on integrity, advocacy, and results, we offer a truly collaborative and intellectually stimulating environment for legal professionals. This distinguished client is a prestigious law firm specializing in various areas of law. This particular position will be supporting various practice groups, and will support the with of legacy of providing exceptional legal services. Our team is dedicated to upholding the highest standards of excellence and client satisfaction.

Position Overview

We are seeking an assertive, confident, and highly organized Legal Executive Assistant to support our Senior Managing Partner. The ideal candidate will have a strong background in handling complex calendar management and experience supporting paralegals and attorneys in various areas of law.

Key Responsibilities:

1. Calendar Management:

   • Efficiently manage the Managing Partner's complex calendar, including scheduling meetings, court appearances, and client consultations.
   • Coordinate and prioritize multiple tasks and deadlines in a fast-paced environment.
   • Proactively address scheduling conflicts and ensure the Managing Partner is well-prepared for all engagements.

2. Administrative Support:

   • Prepare and edit legal documents, correspondence, and presentations with a high level of accuracy.
   • Handle confidential and sensitive information with discretion.
   • Maintain and organize client files, ensuring all documentation is up-to-date and easily accessible.

3. Client Relations:

   • Serve as a primary point of contact for clients, providing exceptional service and addressing inquiries promptly.
   • Assist in maintaining strong client relationships by ensuring timely and effective communication.

4. Project Management:

   • Assist in the coordination and execution of special projects and events as needed.
   • Track project timelines, deliverables, and progress, ensuring all tasks are completed on schedule.

Qualifications

• Minimum of 5 years of experience as an executive assistant, preferably in a legal environment.
• Strong ability to provide high-profile clients with white-glove service.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and the ability to think proactively.
• High level of professionalism and the ability to handle confidential information with integrity.

Personal Attributes

• Assertive and confident in managing responsibilities and interactions with high-level executives.
• Highly organized with the ability to multitask and prioritize effectively.
• Strong interpersonal skills and a client-focused approach.
• Reliable, punctual, and dedicated to supporting the Managing Partner and the firm's success.

Hours: 8:30am-5:30pm EST