Litigation Legal Assistant

Job Description

Job Description

Litigation Legal Assistant – Fort Lauderdale, FL

Ascension Global Staffing & Executive Search

Ascension Global Staffing & Executive Search is seeking an experienced Litigation Legal Assistant to provide high-level administrative and legal support for a respected law firm in Fort Lauderdale. This role requires exceptional organizational skills, strong knowledge of legal procedures, and a commitment to delivering outstanding service with integrity and professionalism.

The ideal candidate will have a thorough understanding of law firm operations, practice-specific procedures, court filing requirements, and client service standards within a mid to large-size legal environment. This position requires the ability to prioritize multiple projects, communicate effectively, and work collaboratively with attorneys, clients, and staff.

Essential Functions:

• Collaborate with multiple firm-wide departments to manage case openings, conflict checks, billing, training, records, and other administrative responsibilities.
• Demonstrate proficient knowledge of Federal and State court rules and filing procedures, including e-filing pleadings according to specific court requirements.
• Draft and proofread correspondence, pleadings, and legal documents with accuracy and attention to detail.
• Track firm, attorney, and client expenses; process reimbursements and payments using applicable software.
• Support client billing, including entering narratives, tracking billable tasks, editing invoices, calendaring billing deadlines, and delivering invoices in electronic and paper formats.
• Schedule State court hearings and understand court requirements for calculating deadlines to ensure attorney compliance.
• Coordinate client appointments and manage attorney calendars.
• Assist with planning and coordinating attorney business development events and special firm activities.
• Maintain and organize electronic and paper case files.
• Handle incoming and outgoing mail, emails, and phone calls; screen, direct, and place communications as needed.
• Consistently deliver exceptional client service and maintain professionalism in all interactions.
• Perform additional duties as assigned to support workflow, cover workload peaks, or assist across other functional areas.

Education and Experience:

• 3 + years of law firm experience, preferably as a litigation legal assistant, with strong Federal and State court experience.
• Experience supporting multiple attorneys simultaneously is required.

Skills & Competencies:

• Excellent written and verbal communication skills.
• Strong organizational abilities with the capacity to prioritize multiple assignments and follow through effectively.
• High attention to detail, initiative, and a proactive approach.
• Proficiency in Microsoft Office (Outlook, Word, Excel) and familiarity with law firm billing and case management software.
• Ability to work efficiently under pressure and meet tight deadlines.

Physical Demands:

• Ability to type, use a keyboard, and write by hand regularly.
• Must be able to talk, hear, and maintain vision necessary for close and distance viewing, color recognition, and focus adjustment.
• Onsite attendance is required. This is not a remote or hybrid position.