PT Assistant Community Association MGR

Job Description

Job Description

Job Duties

• Learn and assist in the management of day-to-day operations of the HOA community to ensure efficient functioning.
• Learn and assist with supervised hiring and management of employees; oversee vendor staffing to meet community standards.
• Learn and assist overseeing the maintenance of common areas, facilities, and amenities to uphold community standards.
• Learn and assist coordinating and attending board meetings, annual gatherings, and community events to promote homeowner engagement.
• Learn and assist adherence to all local, state, and federal regulatory requirements for HOA.
• Learn and assist in maintaining accurate records of HOA activities to ensure transparency and accountability.
• Learn and assist managing and operating within the annual budget in collaboration with the Home River Group and the HOA board.
• Learn and assist in ensuring timely collection of dues and assessments, managing invoices and bills to support financial stability.
• Learn and assist in preparing comprehensive financial reports for board review and approval.
• Monitor financial performance and recommend adjustments to maintain fiscal health.
• Learn and assist in enforcing compliance with community rules, regulations, and bylaws in a fair and consistent manner.
• Learn and assist in collaborating with legal counsel to address compliance issues and interpret governing documents.
• Learn and assist in process architectural change requests and ensure adherence to design guidelines to maintain community aesthetics.
• Learn and assist in maintaining meticulous records of violations, correspondence, and resolutions related to governance.
• Learn and assist in managing vendor relationships by soliciting bids, overseeing contracts, and ensuring quality service delivery.
• Learn and assist in negotiating contracts with contractors and resolve any service-related issues to maintain positive relationships.
• Learn and assist in functioning as the primary contact for homeowner concerns and inquiries, providing prompt and effective resolutions.
• Learn and assist in promoting communication and collaboration among residents to enhance community cohesion.
• Learn and assist in mediating disputes and facilitate resolutions to maintain harmony within the community.
• The CAM is on-call 24-Hours per day, 7 days a week for emergencies.
• Perform any additional duties within the scope of HOA Assistant Community Association Manager and as assigned by the manager.

Qualifications

• High School Diploma Required
• Certification (CAM) required. License per Florida Statues 468
• Experience in community management, property management, or related fields.
• Organizational and leadership skills with the ability to multitask.
• Communication and interpersonal skills to engage with homeowners, board members, and external stakeholders.
• Knowledge of fiscal management, budget development, and reporting.
• Knowledge of HOA regulations, compliance issues, and governance procedures.
• Ability to manage conflict resolution and maintain professionalism in challenging situations.
• Proficiency in Microsoft Office Suite and property management software is advantageous.
• Commitment to upholding ethical standards and promoting a positive community environment.

Physical Conditions

• Ability to sit, walk, and stand for extended periods.
• Capability to lift and carry up to ten pounds.

Work Environment

• This role primarily operates in an office environment but requires frequent visits throughout the community. Flexible hours may be necessary to accommodate community needs, including evenings and weekends.