Front Desk Administrator
Job Description
Job Description
If you need to be micromanaged, this role isn’t for you.
Who we are
Prominent Financial Consultants is a modern accounting and advisory firm serving entrepreneurs and business owners. We offer subscription-based services (monthly bookkeeping, payroll support, tax planning/advisory) and a la carte services (business & individual tax prep, cleanups, entity setup, special projects). We’re building a premium, organized, tech-forward client experience and we need a right-hand operator to run the day-to-day.
The mission of this role
You will be my right hand. You will open the office, manage daily operations, protect the calendar, keep clients moving, and make sure nothing slips. This is not a “sit at the front desk” job! This role has a clear growth path.
We are looking for someone that is:
- Team player
- Excellent communicator
- Happy, Courteous and Enthusiastic
- Hard working and attentive
- Responsible and dependable
- Authentic and genuine
- Takes pride in doing a good job
What you’ll do (day-to-day)
- Open and prepare the office each morning; maintain a professional, client-ready space
- Answer calls/texts/emails, route requests, and keep response times tight
- Manage calendar, appointments, confirmations, reminders, and reschedules
- Client intake + onboarding coordination (collect docs, send links, track status)
- Follow up on missing items, signatures, payments, and deadlines
- Maintain clean systems: client files, task lists, templates, SOPs
- Coordinate priorities between the owner, bookkeepers, and preparers
- Light billing/admin support: invoices, payments, reminders (within our process)
- Keep a daily scoreboard: what came in, what’s pending, what’s blocked, what’s due
What “great” looks like (you’ll be measured on)
- Office opens on time, every time
- Calendar is clean and protected; no surprises
- Clients feel taken care of (fast responses, clear next steps)
- Tasks move to completion; follow-ups happen without being asked
- You create order, systems, and repeatable processes
Requirements
- 2+ years admin/office manager/executive assistant experience
- Strong written + spoken communication
- High organization, follow-through, and attention to detail
- Comfortable with software (Google Workspace, scheduling tools, PDFs, CRM/portal)
- Professional, trustworthy, and discreet (we handle sensitive financial data)
Bonus points (not required)
- Experience in tax, bookkeeping, law office, medical office, or high-volume scheduling
- Bilingual (English/Spanish)
- Familiar with Canopy, QuickBooks Online, Calendly, Zapier, forms
Compensation
Competitive hourly or salary (based on experience) + performance bonus opportunities + growth path. 120-day review: promotion track to Office Manager ($16–$18/hr)
How to apply
Send:
- Your resume
- A short message answering: Why are you the right-hand operator for this role?
- Your availability to interview this week
Screening Questions:
- Are you able to open the office daily at 9:00 AM?
- What tools have you used to manage calendars + client communication?
- Describe a time you walked into a messy operation and created order.
- On a scale of 1–10, how comfortable are you enforcing policies (deadlines, docs, payments)?
- Are you bilingual (English/Spanish)?
Company DescriptionProminent Financial Consultants is a Miami-based accounting and advisory firm built for growth-minded entrepreneurs and business owners. We deliver financial clarity through subscription-based services (monthly bookkeeping, payroll support, tax planning, and ongoing advisory) plus a la carte services (business & individual tax preparation, cleanups, entity setup, registered agent support, and special projects).
We’re process-driven and tech-forward, focused on accuracy, responsiveness, and a premium client experience. Our team works with modern tools and automation so we can move fast without sacrificing quality.
If you’re the type of person who takes ownership, communicates clearly, and wants to grow into a bigger role (not just “do tasks”), you’ll fit in here. We’re building a firm where strong performers can level up quickly and be part of something expanding.
Company Description
Prominent Financial Consultants is a Miami-based accounting and advisory firm built for growth-minded entrepreneurs and business owners. We deliver financial clarity through subscription-based services (monthly bookkeeping, payroll support, tax planning, and ongoing advisory) plus a la carte services (business & individual tax preparation, cleanups, entity setup, registered agent support, and special projects).\r\n\r\nWe’re process-driven and tech-forward, focused on accuracy, responsiveness, and a premium client experience. Our team works with modern tools and automation so we can move fast without sacrificing quality.\r\n\r\nIf you’re the type of person who takes ownership, communicates clearly, and wants to grow into a bigger role (not just “do tasks”), you’ll fit in here. We’re building a firm where strong performers can level up quickly and be part of something expanding.