Registrar -Palm Glades Preparatory Academy

Job Description

Job Description

Qualifications:

1. High School Diploma or GED
2. 2-3 years related experience required

Essential Duties and Responsibilities:

1. Attends all District DPC meetings sharing information with administrative staff as needed
2. Responsible for maintaining District/State data base
3. Informs Principal of bulletins that appear on the District/State database
4. Input all information required for each panel in DISTRICT/STATE DATABASE in a timely and accurate manner
5. Processes changes to database only via change forms signed by Principal
6. Processes changes of address in District/State database and emergency cards
7. Maintains immunization updates for existing students
8. Maintains accurate records for room use and class loads
9. Maintains student records according to District guidelines
10. Monitors and maintains all cumulative records including sign-out procedures and discard of irrelevant items according to district guidelines.
11. Sends files to schools as appropriate for withdrawn students, in a timely manner.
12. Files new cumulative files as they are delivered.
13. Reads and distributes inter-school and district mail appropriately.
14. Responsible for maintaining student enrollment
15. Facilitates student withdrawals and maintains withdrawal information
16. Supervises the transmittal of transcripts and other official documents related to students
17. Supervises registration of students
18. Maintaining updated student immunization records
19. Facilitating annual lottery process
20. Maintains waiting list
21. Processes notification letters
22. Maintains transportation records and provides copy to Facilities Coordinator
23. Prepares an annual report of withdrawals and transfers, indicating the reason for each student's departure
24. Maintains in-house database of students
25. Works closely with Guidance Counselor insuring student schedules are accurate
26. Responsible for mailing of Report Cards and other mass mailings directed to assigned class
27. Performs such other tasks and assumes such other responsibilities as the Director/Principal may from time to time assign.