Litigation Legal Assistant

Job Description

Job Description

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Ascension Global Staffing & Executive Search is seeking a Litigation Legal Assistant for its client's Miami office.

Our law firm client in Miami is seeking a highly skilled and detail-oriented Litigation Legal Assistant with demonstrated e-filing experience in both state and federal courts. The ideal candidate will have a strong understanding of litigation procedures, court rules, and the ability to manage case documents with accuracy and efficiency. This is an excellent opportunity to join a fast-paced legal team that values precision, professionalism, and reliability.

Key Responsibilities:

• Perform accurate and timely e-filing of legal documents in Florida state courts (via Florida Courts E-Filing Portal) and federal courts.
• Prepare, revise, and format pleadings, motions, discovery responses, subpoenas, correspondence, and legal memoranda
• Maintain and organize electronic and physical case files, including document indexing and file management in document management systems
• Calendar court deadlines, hearings, depositions, and case-related events using firm-approved software
• Communicate professionally with court clerks, opposing counsel, clients, and internal teams
• Assist with trial preparation, including exhibit lists, witness lists, and trial binders
• Coordinate attorney travel, depositions, meetings, and other case-related logistics
• Process attorney time entries, expense reports, and billing documentation as needed

Qualifications:

• 3–5+ years of litigation legal assistant experience in a law firm setting
• Proven experience with e-filing in both Florida state and federal courts
• Strong understanding of local, state, and federal court rules and procedures
• Proficiency in Microsoft Office Suite, PDF editing tools, and legal document management systems
• Excellent organizational skills and attention to detail
• Ability to manage multiple deadlines and prioritize under pressure
• Professional demeanor and strong written/verbal communication skills
• Bilingual (English/Spanish) a plus