Litigation Legal Assistant - I

Job Description

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Ascension Global Staffing & Executive Search is excited to partner with a prestigious business litigation firm in Coral Gables, FL, to recruit a Litigation Legal Assistant for their dynamic team. This firm, known for its collaborative environment and excellence in complex commercial litigation, is seeking a highly skilled and organized professional to provide comprehensive legal support to their attorneys.

This position offers a hybrid schedule with four days in the office and one remote day per week, flexible start times, and the chance to work closely with talented attorneys in a thriving practice.

Job Summary:

The Litigation Legal Assistant will provide essential administrative and legal support to two partners and two associates. The ideal candidate has experience in business litigation, is proficient in filing in both state and federal courts, and thrives in a fast-paced, detail-oriented environment. This role is perfect for candidates who enjoy managing complex workflows and contributing to the success of a high-performing legal team.

Key Responsibilities:

• Prepare, proofread, and format legal documents, including pleadings, motions, subpoenas, and discovery responses.
• File legal documents electronically in state and federal courts, ensuring compliance with court rules and deadlines.
• Manage and maintain case files, including organizing and indexing documents for litigation.
• Schedule and coordinate meetings, depositions, hearings, and trials, including preparing related materials.
• Monitor and manage attorney calendars, including docketing deadlines and reminders.
• Communicate with clients, opposing counsel, court staff, and vendors in a professional and courteous manner.
• Assist with trial preparation, including preparing exhibits, trial binders, and coordinating logistics.
• Conduct basic legal research and gather case-related information as needed.
• Handle administrative tasks such as answering phones, managing correspondence, and processing invoices.

Position Details:

• Work Hours: Flexible start times between 8:30 a.m., 9:00 a.m., or 9:30 a.m.
• Hybrid Schedule: Four days in the office and one day remote each week.
• Immediate Hire: The firm is looking to fill this position immediately to allow for training. However, candidates preferring a January 2025 start date will also be considered.

Qualifications:

• Minimum of 3 years of experience as a legal assistant, preferably in business litigation.
• Proficiency in electronic filing in state and federal courts.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in legal software and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently and as part of a team in a fast-paced environment.

What Our Client Offers:

• Competitive salary based on experience.
• Comprehensive benefits package, including health insurance and paid time off.
• Opportunities for professional growth and development.
• A supportive and collaborative work environment in a prestigious Coral Gables office.