Litigation Legal Assistant

Job Description

Job Description

Litigation Legal Assistant – Miami, FL

Ascension Global Staffing & Executive Search

Ascension Global Staffing & Executive Search is seeking an experienced Litigation Legal Assistant to support a reputable and fast-paced law firm’s Litigation Practice Group in their Miami office. The ideal candidate will have a strong background in defense litigation, excellent organizational skills, and the ability to manage multiple priorities while supporting several attorneys.

Essential Functions:

• Collaborate with various firm departments and manage multiple administrative responsibilities, including case openings, conflict checks, billing, records, and related tasks.
• Demonstrate strong knowledge of Federal and State court rules and procedures, including calculating and calendaring deadlines.
• Schedule hearings, meetings, and appointments in coordination with attorneys.
• Draft, edit, and proofread correspondence, pleadings, and other legal documents with high accuracy.
• Track firm, attorney, and client expenses; process reimbursements and payments using internal software.
• Assist with client billing, including entering narratives, tracking billable tasks, making edits, and preparing bills for delivery in electronic and paper formats.
• Manage electronic and physical case files, ensuring organization and accessibility.
• Handle incoming and outgoing mail, emails, and phone calls; screen, route, and place calls as needed.
• Maintain regular attendance and punctuality in the workplace.
• Perform additional duties as assigned.

Skills & Technology Requirements:

• Minimum 5 + years of law firm experience as a defense litigation legal assistant, with extensive Federal and State court experience.
• Experience supporting multiple attorneys simultaneously.
• Ability to work efficiently under pressure, meet tight deadlines, and manage high-volume workloads.
• Strong attention to detail, initiative, and follow-through.
• Excellent verbal and written communication skills, with the ability to clearly convey information to attorneys, staff, and clients.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Experience with legal case management and billing software required.
• Knowledge of iManage, SmartTime, and Aderant is highly preferred.