Job Description
Job DescriptionBe the Engine Behind Vacatia’s Contract Excellence
Location: Fort Lauderdale, FL (Hybrid Flexible)
At Vacatia, we’re redefining vacation ownership through smart growth, operational discipline, and strong partnerships. As our business continues to scale across vendors, properties, and real estate transactions, effective contract management is essential to keeping our operations running smoothly and compliantly.
We’re seeking a Contracts Administrator to play a critical role in managing the full contract lifecycle, from drafting and review through execution, tracking, and compliance. This role partners closely with Legal, Finance, Operations, Procurement, Real Estate, and external vendors to ensure accuracy, timeliness, and integrity across all agreements.
This position is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment and enjoys bringing structure, clarity, and efficiency to complex processes.
Why You’ll Love Working at Vacatia
- High-Impact Role: Support contracts that directly enable business operations, vendor relationships, and growth initiatives.
- Cross-Functional Exposure: Collaborate with Legal, Finance, Operations, Procurement, and Real Estate teams.
- Process Ownership: Help standardize and streamline contract workflows across the organization.
- Growing Organization: Join a company with evolving systems, expanding partnerships, and long-term opportunity.
- Professional, Collaborative Culture: Work in an environment that values precision, accountability, and partnership.
Your Impact
- Prepare, review, and process contracts and amendments, including vendor agreements, service contracts, NDAs, MSAs, purchase orders, and real estate leases.
- Manage contract lifecycle documentation, ensuring accurate drafting, execution, abstraction, tracking, and secure storage.
- Maintain organized contract databases and digital filing systems for efficient access and reporting.
- Track key milestones such as renewals, expirations, deliverables, and obligations, proactively communicating upcoming deadlines.
- Ensure contracts align with corporate policies, legal requirements, and financial approval processes.
- Coordinate closely with internal stakeholders to facilitate contract approvals and signature execution.
- Partner with vendors and external parties to ensure complete and accurate documentation, including onboarding requirements.
- Support process improvements, digital contract management tools, internal audits, compliance tracking, and special projects led by the VP of Real Estate & Business Operations.
What You Bring
- Bachelor’s degree in Business Administration, Legal Studies, or a related field, or equivalent experience.
- 3+ years of experience in contract administration, procurement, legal support, real estate operations, or a related field.
- Strong attention to detail with excellent organizational, time management, and follow-through skills.
- Working knowledge of contract management systems, DocuSign, and workflow tools.
- Ability to interpret contract language and identify key business, legal, and financial terms.
- Clear, professional written and verbal communication skills with cross-functional collaboration experience.
- Proficiency in Google Workspace, Microsoft Office, and cloud-based collaboration tools such as SharePoint or Smartsheet.
Join Us
At Vacatia, contracts are more than documents, they are the foundation of our partnerships and operations. If you’re a detail-driven professional who enjoys bringing structure to complexity and partnering across teams, we invite you to join Vacatia and help power our continued growth.