Contracts Manager, Commercial Business

Job Description

Job Description

Key Responsibilities:

• Sales Reporting & Coordination:

o Administer and manage contracts from award through closeout, ensuring compliance with federal, state, and customer requirements.

o Maintain detailed records of contract terms, modifications, deliverables, and reporting obligations.

o Prepare and submit required reports, including NASPO ValuePoint reporting and other state-mandated contract reports.

• Support contract negotiations, amendments, and renewals in coordination with internal stakeholders.
• Bid Preparation & Proposal Management:
• Prepare bids, process specifications, test and progress reports, and other exhibits as required for RFP responses.
• Work closely with sales teams and external distributors to ensure comprehensive and competitive bid submissions.
• Receive daily bid opportunities and Requests for Proposals (RFPs), review the requirements, and distribute to the appropriate sales representatives.
• Discuss and evaluate the ability to participate in suitable bidding opportunities.
• Contract Analysis & Compliance:
• Perform advanced analysis and reporting using Microsoft Excel to track financial performance, compliance metrics, and deliverable schedules.
• Review contracts for potential disputes and financial risks, analyzing contract clauses, stipulations, obligations, and liabilities.
• Ensure adherence to FAR, DFARS, and state procurement regulations applicable to body armor and personal protection contracts.
• Recommend and draft contract provisions and amendments in collaboration with legal teams.
• Review supplier contract terms and conditions and ensure alignment with internal policies and legal requirements.
• Negotiation & Contract Management:
• Ensure compliance with legal requirements, policies, and government regulations throughout the contract lifecycle.
• Coordinate, organize, and administer all phases of contract management, ensuring accuracy and timeliness of deliverables.
• Maintain an updated contracts repository with original agreements, amendments, and related documentation.
• Pricing & Special Requests:
• Assist in preparing cost and pricing data for bids, proposals, and contract modifications.
• Maintain updated price lists for every active contract and revise pricing annually based on contractual requirements.
• Process special price requests and issue manual quotes as needed to meet client demands.
• Evaluate insurance requirements for contracts and company events, and request/provide Certificates of Insurance as required.
• Reporting & Performance Tracking:
• Perform monthly and quarterly usage reporting for each contract, ensuring all deadlines are met and usage fee payments are issued.
• Generate detailed reports using Excel and other reporting tools for internal teams and external clients.
• Collaborate with team members to collect and analyze data, providing insights into contract performance and compliance.
• Communication & Team Collaboration:

o Provide training and guidance to internal teams on contract terms, reporting requirements, and compliance obligations.

• Facilitate contract-related meetings, ensuring that all stakeholders are informed of contract status and updates.
• Prepare and disseminate contract status updates to appropriate employees, helping to streamline communication across departments.
• Other duties as assigned.

Minimum Skills & Qualifications:

• Bachelor’s degree in Business Administration, Contracts Management, or related field (or equivalent experience).
• 3–5 years of contract administration experience with a federal contractor; experience in body armor, defense, or personal protection gear industry preferred.
• Strong knowledge of state procurement processes, contract compliance, and NASPO ValuePoint contract administration.
• Proficiency in contract reporting, compliance tracking, and financial reconciliation.
• Knowledge of FAR/DFARS and government contracting requirements.
• Advanced proficiency with Excel (including Data, Power Query, Tables & Formatting, Conditional Formatting, Advanced Charting, Pivot Tables & Pivot Reporting).
• Experience with VBA & Macros, Data Tables, Simulations, and Solver.
• Excellent organizational skills with the ability to manage multiple contracts and deadlines simultaneously.
• Strong written and verbal communication skills for interaction with internal stakeholders and government agencies.
• Detail-oriented with the ability to analyze data and identify trends or issues.

Required Qualifications:

• Legal Requirement: Must be a U.S. person (U.S. citizen or lawful permanent resident) to comply with federal contracting regulations. Must be a US person as defined by ITAR.
• Language Proficiency: All candidates must be fluent in English, with the ability to speak, read, and write at a professional level.

Preferred Certifications:

• NCMA (National Contract Management Association) certification (CPCM, CFCM, or CCCM) preferred.
• Training or certification in government contracting or procurement compliance.

Physical Requirements:

Ability to work in an office environment, with occasional travel required for meetings or contract negotiations.