Construction Administrator

Job Description

Job Description

Job: Construction Administrator

Location: West Palm Beach, FL

Pay: $65K - 75K/Yr D.O.E.

Schedule: M-F Business Hours

Full-Time, Direct Hire

Excellent Benefits Including: Medical, Dental, Vision, 401K, & More…

Construction Administrator Job Description:

PrideStaff financial is looking for a Construction Administrator to join a local builder. The Construction Administrator will play a vital role in each project's journey, providing crucial administrative and coordination support from the initial planning and estimating stages through to the construction phase. The Construction Administrator will work closely with our operations manager, project managers, and business development staff to ensure the smooth flow of information and documentation. The ideal Construction Administrator is highly organized, manages projects and deadlines, prepares accurate documents and has multiple years of experience in a similar role. The Construction Administrator is a full time, Direct hire position in West Palm Beach, FL.

Construction Administrator Duties & Responsibilities:

• Coordinate The Distribution of Bid Invitations (RFP), Drawings, & Specifications to Our Subcontractors & Vendors

• Track Subcontractors Responses, Maintain Detailed Bid Logs, & Ensure we Have Adequate Trade Coverage For Each Project

• Assist With Quantity Takeoffs, Budget Tracking, & Gathering Pricing Information & Prepare Bid Forms & Proposals, Including Bid Leveling Spreadsheets

• Manage Subcontractors Pre-Qualifications Documentation, Including Insurance Verification, References, & Certifications

• Support The Business Development Team by Preparing Client Proposals & Presentations

• Maintain Project Databases, Preconstruction Files, & Document Control Systems

• Schedule & Prepare For Pre-Bid Meetings, Site Visits, & Internal Review Sessions

• Record & Distribute Meeting Minutes, Clarifications, & Other Important Documents

• Facilitate The Seamless Transition of Awarded Projects From The Preconstruction Team to The Project Management Team

• Collaborate With Various Stakeholders to Gather All Required Documents For Permit Applications

• Prepare & Submit Permit Applications to Regulatory Agencies & Track Their Status Daily

• Communicate Permit Updates to Both Office & Field Staff, While Coordinating Payments With The Accounting Team

• Maintain Organized Permit Files & Document Control Systems

• Assist With Additional Accounting & Office Duties as Required

Construction Administrator Requirements & Qualifications:

• High School Diploma or Equivalent Required

• AA Required, Bachelor’s Highly Preferred in Construction Management, Business Administration or Related Field

• 5+ Years of Administrative or Coordination Experience Within The Construction, Architecture, or Engineering Industries is Required

• Must be Comfortable & Experienced Working With Contractors

• Must be Proficient in MS Office Suite, Excel, Outlook, Powerpoint & Construction Software Such as Procore, Bluebeam, Fasttrack or Similar Programs

• Demonstrates Excellent Attention to Detail & Have The Ability to Produce Polished, Client-Ready Materials

• Superb Organizational & Time-Management Skills With a Proven Ability to Meet Tight Deadlines

• Exhibits a Team-Oriented Mindset & The Ability to Effectively Support Multiple Stakeholders Simultaneously

PrideStaff Hiring Requirements:

• Must be 18+ Years Old

• Must be Willing to Submit to a Pre-Employment Background Check

• Must be Willing to Submit to a Drug Screen

• Must be Able to Provide Proof of Eligibility to Work in The U.S.

Enhance your career with a full-time job, with a great company, competitive wages, and let PrideStaff Financial support you in your future employment endeavors. Your future starts with PrideStaff Financial!