Legal Receptionist

Job Description

Receptionist – Downtown Fort Lauderdale

A well-established professional services firm is seeking an experienced Receptionist for its Downtown Fort Lauderdale office. This role serves as the first point of contact for clients, visitors, and vendors and plays a key part in ensuring smooth day-to-day office operations.

The ideal candidate is polished, personable, proactive, and thrives in a fast-paced professional environment. Prior law firm experience is strongly preferred.

Key Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Greet and welcome clients and visitors promptly and professionally
• Direct guests through the appropriate check-in process
• Utilize internal directories to connect visitors and callers with the appropriate personnel
• Answer and route calls using a multi-line phone system/console
• Validate guest parking as needed
• Maintain a clean, organized, and professional reception area
• Monitor office calendars to prepare for in-office meetings; assist with scheduling when necessary
• Maintain office security by following established procedures, managing sign-in logs, and issuing visitor badges
• Track and maintain records of office expenses and receipts, as applicable
• Receive, sort, and distribute daily mail and deliveries
• Perform general clerical duties including filing, copying, scanning, and other administrative tasks as needed
• Assist with client hospitality, including offering coffee or water

Qualifications

• Minimum of 5 years of receptionist or front desk experience, preferably in a law firm or professional services environment
• Strong communication and interpersonal skills
• Professional demeanor and customer-service mindset
• Ability to multitask, prioritize, and take initiative
• Proficiency with phone systems and basic office technology