Billing Specialist

Job Description

Job Description

About the Role

We are seeking an experienced, detail-oriented Billing Specialist to join our team in Miami Lakes. This position plays a critical role in the order-to-cash cycle, ensuring that all sales orders and high-value invoices are created accurately and on time. We are looking for a highly organized bilingual candidate (English/Spanish).

Key Responsibilities

• Create and process sales orders in the ERP system

• Generate and issue approximately 200 invoices per month (average value ~$30,000)

• Ensure accuracy of customer, pricing, and product information on all documents

• Communicate with clients in both English and Spanish regarding billing questions, documentation, or payment issues

• Follow up on outstanding invoices and support collections efforts

• Collaborate with the logistics and sales teams to ensure timely and accurate invoicing

• Prepare periodic reports on invoicing, sales orders, and accounts receivable

• Identify and support improvements in the billing/order process for greater efficiency

Qualifications

• Minimum of 3 years of experience in billing, invoicing, or sales order entry roles

• Fluent in English and Spanish (spoken and written)

• Strong attention to detail and organizational skills

• Proficient in Excel (basic reporting, filters, pivot tables preferred)

• Excellent communication and customer service skills

• Ability to manage high volumes of transactions with accuracy and consistency

Requirements:

• 3+ years in billing, invoicing

• Experience with ERP systems

• Bilingual – fluent in English and Spanish (written and spoken)

• Strong Excel and attention to detail

• Excellent communication and organizational skills