Job Description
Job Description
Job Title: Facilities Manager
Job Type: Non-Direct Care Staff
Position Reports to: Chief Finance and Operations Officer
JOB DESCRIPTION
The Facilities Manager is responsible for managing all maintenance operations at Covenant House Florida (CHF), including maintaining the building, grounds and physical plant with particular attention towards safety, security and asset protection. Accountable for managing any related budgets, capital expenditure projects, preventative maintenance and energy conservation. Responsible for maintaining regulatory requirements. Leads the emergency response team for all facility issues.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Covenant House Florida reserves the right to unilaterally modify, remove, or add to any of the following:
- Ensure operational integrity of HVAC, plumbing, electrical, fire safety, and energy systems across all facilities.
- Design and implement preventive and corrective maintenance schedules to reduce equipment downtime.
- Maintain compliance with building codes and health, fire, and safety regulations through proactive inspections.
- Lead emergency response planning, including evacuation procedures and disaster recovery strategies.
- Oversee renovation, maintenance, and capital improvement projects, ensuring timely and budget-conscious execution.
- Supervise external contractors and vendors, ensuring quality standards and regulatory compliance.
- Act as primary liaison between agency leadership and facilities operations, aligning maintenance with strategic goals.
- Manage annual maintenance budgets and supported capital planning; oversaw procurement and purchasing processes.
- Manage the repairs and maintenance of HVAC, laundry, and kitchen equipment as needed.
- Direct the facilities team and housekeeping staff, aligning performance with departmental goals and property standards.
- Oversee training in safety protocols, emergency procedures, and accident prevention measures.
- Conduct regular site inspections and audits to uphold operational and safety standards.
JOB REQUIREMENTS:
EDUCATION AND EXPERIENCE:
LICENSES AND CERTIFICATIONS:
High school diploma or GED; and four (4) years’ experience in maintenance or related professional area; technical training in HVAC-R/electrical/plumbing preferred. The ideal candidate will have a minimum of 4 years in maintenance experience and 4 years supervisory experience
The facilities manager will have a blend of technical and soft skills and industry certifications such as a Certified Facilities Manager (CFM) or Facility Management Professional.
SCHEDULE:
Requires flexibility, CHF functions seven (7) days a week and twenty-four (24) hours per day, which may require this role to be available beyond normal hours.
SKILLS:
Must be a self-starter, highly organized, disciplined, goal/solution oriented and be able to work independently and as part of a team. Ability to promote a positive work environment, create a culture of inclusion, equity and joy. Provide constructive feedback, and exercise appropriate authority when needed. Ability to be flexible, adapt to and adjust to rapid changes within a fast-paced environment. Ability to maintain order and exercise appropriate judgement in crisis situations Excellent communication skills as demonstrated by concise, timely and professional correspondence, both written and verbal. General knowledge of facilities management, building maintenance/repairs, and contract negotiations. Ability to hand multiple complex projects simultaneously with focus on results.
TRANSPORTATION:
Must have a valid FL driver’s license and good driving record.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may work occasionally in outside weather conditions. The noise level in the work environment is usually moderate to loud. Must be able to lift up to 20 lbs. on occasion, bend, sit and stand for prolonged periods of time. Some weekend/holiday work may be required.
SUPERVISORY DUTIES:
This position supervises the Facilities Department which includes Maintenance. Housekeeping, volunteers and contractors.
EQUIPMENT USED:
Must be proficient in Microsoft Office word, excel, outlook, and internet-based programs.