Job Description
Summary:
The Contract Administrator oversees the full lifecycle of contracts within assigned facilities or departments and serves as a liaison between internal stakeholders and the Legal Contract Administration team. Responsibilities include assessing organizational risk and liability, drafting contracts, assisting in negotiations, and facilitating document gathering and decision-making throughout the review and approval process. The role also supports the implementation of contract operations policies and provides education to departments for organizational consistency and compliance.
Responsibilities:
- Assists with drafting and negotiations as needed, and acts as a subject matter expert in designated contract categories.
- Provides system training and guidance to contract management software users and delivers in-services on process updates and system changes.
- Manages the contract lifecycle, tracks key dates, and ensures timely submission of extensions, amendments, or termination requests.
- Processes contract amendments, renewals, terminations, and related instruments in accordance with departmental protocols and timelines.
- Maintains quality assurance and reporting, performs database audits, and contributes to internal/external audit readiness.
- Verifies vendor compliance with legal, regulatory, and organizational policies, including evaluating procurement methods and FMV requirements.
- Serves as the primary point of contact for all contract-related inquiries and requests within the assigned facility or department.
- Supports contract compliance goals by implementing activities aligned with departmental and organizational strategic plans.
- Communicates with counterparties and gathers required compliance and supporting documentation for contract files.
- Engages with internal stakeholders, including executive leadership, to provide updates, resolve roadblocks, and support decision-making.
Education and Certification Requirements: Masters (Required)
Required Work Experience: Five (5) years of “hands on” contract experience required, preferably in healthcare.
Other Information: Additional Education Information: Master's degree in Business Administration or related field required; Juris Doctorate preferred.