Job Description
Job Description
Position Summary:
The Shop Admin provides essential administrative and operational support to the Shop Department. This role ensures accurate processing of work orders, management of preventive maintenance (PM) records, purchase order tracking, and vendor invoicing. The Shop Admin will maintain inventory integrity, support compliance with internal processes, and contribute to the overall efficiency of shop operations.
Key Responsibilities:
- Process and log work orders (non-PM work) into Managers Plus.
- Add parts and labor for preventive maintenance (PM) activities.
- Track and monitor PM schedules to ensure timely completion.
- Assign and track purchase orders (POs).
- Perform regular inventory counts and maintain accurate records.
- File and maintain shop-related documentation.
- Enter invoices into Vista AP Batch for processing.
- Assign scheduled PMs as directed.
- Code and reconcile credit card payments in PNC.
Qualifications:
- High school diploma or equivalent required; associate’s degree preferred.
- Previous administrative experience in construction, equipment, or fleet management setting is strongly preferred.
- Proficiency with software systems such as Managers Plus, Vista, and Microsoft Office Suite.
- Strong organizational skills and attention to detail.
- Ability to handle multiple priorities and meet deadlines.
- Excellent communication and problem-solving skills.
RATE OF PAY:
$20.00-$22.00 per hour depending on experience. Full benefit package.