Director of Facilities and Maintenance

Job Description

Job DescriptionThe Director of Facilities and Maintenance is tasked with planning, organizing and directing the maintenance, repair and alterations of buildings and grounds on our 25-acre campus which includes the church, school and counseling center. As well as serving as the representative in planning and developing facilities and new construction; ensuring that jobs are completed efficiently and within regulatory guidelines and projected deadlines; preparing and managing the annual budgets for the maintenance, grounds and custodial departments; and ensuring optimal utilization of personnel and other resources.
REPORTS TO:Director of Operations
PRIMARY JOB FUNCTIONS INCLUDE (but not limited to):
Facilities:

• Develops long and short-range maintenance plans/programs (e.g. emergency response plans, energy management plans, annual budget, etc.) for the purpose of ensuring that resources are effectively utilized.
• Directs projects (e.g. site repairs/construction, preventive maintenance, etc.) for the purpose of ensuring completion within established time frames, project design and budget.
• Inspect the grounds, bathrooms, offices and common areas of the office building on a daily basis to determine if repairs or renovations are needed
• Create a budget for the regular operation of the facility and record expenses for renovations, repairs and maintenance.
• Coordinating routine maintenance and repairs - scheduling renovations
• Communicate with staff, groundskeepers and construction crews to inform them of plans and ensure any ongoing projects remain on task
• Respond to and handle life safety, HVAC, and roofing emergency issues promptly.
• Inspect and manage repairs for all building systems including but not limited to; plumbing, electrical, HVAC, roofs, finishes, structures, doors, locks, paint, lighting and fire systems.
• Knowledge of fire alarm systems and fire sprinkler systems, and managing contracts with third parties to maintain and repair.
• Manage the intake of needed projects; either identifying or listening to ministry needs. Planning, designing, bidding out and seeing the project to completion based on budget.
• Ensure compliance with all city and state regulations, codes and procedures including safety and food and health.
• Manage any large events that the church or outside organizations host on campus; making sure all needs are met based on event specifications.
• Recommends new hires, promotions, termination and transfers for the purpose of maintaining staffing needs and productivity of the work force

Maintenance:

• Supervise and lead all maintenance processes and operations
• Track expenses and oversee the budget for maintenance
• Maintain all machinery to ensure it’s at working standards
• Create and implement maintenance procedures
• Conduct regular inspections of the facilities to detect and resolve problems
• Plan and manage all repair and installation activities
• Assign repair schedules and evaluate repair costs estimates
• Document progress reports and maintenance logs
• Oversee equipment stock and place order for new supplies when necessary
• Oversee products used in facility and place order when necessary (paper goods, coffee, etc.)

Custodial:

• Manage third-party contracted cleaning company for the school.
• Manage in-house custodial team.
• Ensuring all flooring is cleaned on a scheduled basis.
• Managing nightly cleaning for all areas of campus to ensure clean facilities for the following morning.
• Scheduling of all cleaning tasks
• Managing of custodial supervisor.
• Manage the intake and outtake of all supplies for cleaning applications as well as ordering all paper and plastic for events such as cups, plates, utensils, etc.

Landscape and grounds management:

• Manage contractor for general landscape care and beautification
• Manage contractor for field maintenance and repair.
• Manage contracted pest control company
• Manage irrigation for main campus’ and field – managing contracted irrigation company
• Identify grounds issues, irrigation problems, plant health, hardscape and parking lot problems and manage resolutions.

Campus calendar management:

• Maintain and approve all onsite events through computer scheduling program “eSpace”
• Manage set up of all onsite events as requested from ministries
• Ensure all events will flow and work together and no set ups are overlapping the team’s ability to setup.

EXPERIENCE REQUIRED:

• Strong interpersonal skills.
• Excellent communication skills.
• Project management experience.
• Good knowledge of regulations and laws.
• Multitasking abilities.
• Computer literacy.
• Computer Maintenance Management Software (CMMS) experience
• Good problem-solving skills.
• Strong organizational skills.
• Good negotiating skills.
• 5+ years’ experience in Facilities Management
• Previous managerial experience is required.
• Good understanding of the technical features of plumbing, carpentry, and electrical systems.
• Strong knowledge of facilities machines and equipment.

PERSONAL REQUIREMENTS:Must be outgoing and personable and comfortable working with multiple departments and individuals; is a self-starter and requires minimal supervision. Excellent communication and grammar skills; is able to multi-task in a fast-paced environment. Flexibility and ability to meet deadlines is a must.
SPIRITUAL GIFTS:Wisdom and Discernment, Organization

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