Litigation Legal Assistant

Job Description

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search is seeking a Litigation Legal Assistant with 15 + years experience working in a fast-paced and demanding environment for our client's firm in Downtown Miami, FL Under general supervision and according to established policies and procedures, performs a variety of duties for attorneys to whom assigned. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client and other firm mattersESSENTIAL FUNCTIONS:
• Types and proofreads correspondence, memoranda and other legal documents; drafts standard correspondence, memoranda and other documents.
• Electronically files legal case documents in State and Federal Courts.
• Downloads voluminous e-file notifications and distributes to group.
• Calendars court dates, schedules hearings, arranges for court reporters.
• Screens telephone calls and records messages.
• Reads, sorts and dates incoming mail. Ensures that outgoing mail is delivered on a timely basis. If necessary, routes mail to specific delivery services and follows up on timely delivery.
• Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.
• Appropriately and on a timely basis, records work to be billed to clients.
• Possesses knowledge of key clients and contacts.
• Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney/client relationships.
• Makes appointments and assists with travel arrangements for attorneys.