Job Description
Job DescriptionGA Telesis is a global leader providing integrated solutions to the aviation and aerospace industries. We serve over 2,000 customers, including airlines, original equipment manufacturers, maintenance, repair, and overhaul (MRO) providers, and suppliers worldwide, with 31 leasing, sales, distribution, and MRO operations in 19 countries. At GA Telesis, our core business is integrated aviation solutions, and our mission is customer success.
The Legal Secretary will provide high-level support to attorneys and legal professionals in a corporate legal department, with a focus on drafting, formatting, proofreading, and managing legal and business documents. Reporting to the Senior Vice President and General Counsel, the ideal candidate must demonstrate exceptional word processing skills, professional judgment, discretion, and the ability to thrive in a high-pressure, international business environment. This role is based onsite in Fort Lauderdale, FL.
Responsibilities:
- Prepare, format, and proofread legal documents, including contracts, corporate resolutions, board materials, NDAs, service agreements, and regulatory filings
- Manage document version control and maintain filing systems for legal records (both physical and electronic)
- Assist with company secretarial functions, including maintaining corporate minute books, preparing board resolutions, and coordinating signatures
- Support attorneys with scheduling, travel arrangements, meeting logistics, and calendar management
- Coordinate notarizations, apostilles, and filings with regulatory and corporate authorities (e.g., FAA, Companies House, Secretary of State offices)
- Liaise with outside counsel, business stakeholders, and counterparties on legal document execution and delivery
- Track deadlines and support compliance with legal and regulatory requirements across jurisdictions
- Assist with the preparation and submission of RFPs, tenders, and contractual proposals as needed
Qualification:
- Minimum 5 years of experience as a Legal Secretary in a corporate law firm or in-house legal department
- Strong written and verbal communication skills.
- Self-motivated and proactive, with personal responsibility and ability to work independently.
- Flexible and able to deal effectively with quickly changing priorities.
- Strong interpersonal skills to work as part of a cohesive team and interface with clients.
- Proficiency with MS Office products (Word, PowerPoint, Excel) and internet research.
- Practical and business-oriented, with the ability and desire to provide world-class service to internal and external clients.
- Prior experience with an in-house legal department or law firm.
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