Project Manager Assistant Trilingual (English / Spanish / Italian)

Job Description

Job DescriptionProject Manager Assistant Trilingual (English / Spanish / Italian)
Location: Miami, FL
Full-time position


Company Overview:
We are an international company specializing in industrial lifting equipment (hoists, winches, cranes, and control systems), with active operations in manufacturing, import/export, and advanced engineering projects including Foreign Trade Zone operations and IoT-based monitoring systems. We are seeking a highly organized, detail-oriented, and multilingual Project Manager Assistant to support ongoing and future projects.

Position Summary:
The Project Manager Assistant will work directly with company leadership to coordinate and support multiple projects, including:

• Foreign Trade Zone (FTZ) operations and compliance
  
  
• Development of hardware and software for Industrial Control and Monitoring Systems
  
  
• Supply chain management and vendor coordination
  
  
• International trade documentation
  
  
• Technical and administrative project follow-up
  
  

Key Responsibilities:

• Assist in planning, scheduling, and tracking progress of multiple ongoing projects.
  
  
• Coordinate communication with international vendors, suppliers, and service providers.
  
  
• Assist in documentation for FTZ compliance, ERP/ACE integration, and regulatory filings.
  
  
• Support technical teams with hardware and software development follow-up.
  
  
• Draft, review, and organize contracts, agreements, and technical documents.
  
  
• Prepare reports, meeting summaries, and project updates.
  
  
• Act as liaison with engineers, legal advisors, customs brokers, and other stakeholders.
  
  
• Manage deadlines and ensure timely completion of tasks.
  
  
• Assist with trade shows, customer support, and product documentation if required.
  
  

Required Qualifications:

• Fluent in English, Spanish, and Italian (spoken and written).
  
  
• Strong organizational and multitasking skills.
  
  
• Excellent written and verbal communication.
  
  
• Experience in international business, trade, or technical project coordination.
  
  
• Ability to understand and manage technical documentation.
  
  
• Proficient in Microsoft Office (Excel, Word, PowerPoint), Google Workspace, and project management tools.
  
  
• High attention to detail, problem-solving mindset, and ability to work independently.
  
  
• Bachelors degree in Business Administration, International Trade, Engineering, or related field preferred.
  
  

Preferred Qualifications:

• Experience with FTZ operations, import/export regulations, or customs compliance.
  
  
• Experience with ERP systems or international logistics.
  
  
• Background in industrial equipment, manufacturing, or technical projects.
  
  
• Experience assisting senior management in a fast-paced environment.
  
  

Compensation:
Competitive salary based on experience, plus performance-based incentives.