Job Description
Job Description
RIPA & Associates is a civil and utility construction company headquartered in Tampa, Florida. We specialize in a wide range of projects, including commercial, multifamily, residential, and public sector developments throughout Central Florida. Since our establishment in 1998 by Frank Ripa, we have consistently ranked among the Top 100 Private Companies in the Tampa Bay area.
At RIPA, our continued success as a site contractor is attributed to our highly experienced and knowledgeable field management team. Comprising skilled project managers and superintendents, they are the driving force behind our exceptional quality, productivity, and exceptional customer service. Our employees are actively involved in professional organizations such as NUCA, SUCA, Associated Builders & Contractors, TBBA, American Society of Professional Estimators, the Society for Human Resource Management, and HR Tampa.
Working at RIPA & Associates comes with a range of benefits, including but not limited to: Medical, Vision, and Dental insurance, Short-Term Disability, Voluntary Life insurance, Paid Time Off (PTO), Referral Program, Employee Assistance Program, Company-provided Life insurance, and a 401(k) retirement plan.
The Contracts Administrator is responsible for supporting the contract management process by preparing, reviewing, and maintaining all contract documentation. This role ensures compliance with company standards, insurance requirements, and bonding obligations while providing administrative support to Project Managers and executive leadership. The Contracts Administrator serves as a key liaison between internal teams, vendors, and external partners to facilitate timely and accurate contract execution.
Responsibilities:
- Review and provide comments on all contracts during the bidding process and prior to execution.
- Prepare contracts and amendments using the Catina program.
- Coordinate with Project Managers to obtain timely approvals of contracts and amendments.
- Route contracts and amendments for CEO signature and ensure proper execution.
- Maintain accurate and organized contract files, both electronic and hard copy.
- Request and track Certificates of Insurance (COIs) for each contract.
- Communicate with vendors to resolve insurance deficiencies and ensure compliance with requirements.
- Request and maintain records of bonds associated with contracts.
- Maintain contract records, including tracking and managing pending and approved change orders for existing contracts.
Qualifications:
- Minimum of 2–3 years of experience in contract administration, procurement, or a related field required.
- Associate’s or Bachelor’s degree in Business Administration, Legal Studies, or a related field preferred.
- Strong organizational skills with excellent attention to detail.
- Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with Catina program preferred.
- Strong interpersonal and communication skills, both written and verbal.
- Ability to work collaboratively across departments and with external stakeholders.
- Experience in Trible Vista and Trimble B2W preferred.
RIPA provides Equal Employment Opportunity (EEO) to all employees and applicants for employment without regard to Race, Color, Religion, Gender, National Origin, Age, Disability, Veteran Status, Genetic Information & Testing, Family & Medical Leave, or any other protected class in accordance with applicable Federal Laws.
In addition, RIPA complies with applicable State and Local laws governing non-discrimination in employment and reasonable accommodation in every location in which the Company has facilities. This Policy applies to all Terms and Conditions of Employment, including, but not limited to hiring, placement, promotion, termination, layoff, recall, leaves of absence, compensation, and training.
Company DescriptionRIPA & Associates is a civil and utility construction company headquartered in Tampa, Florida. We specialize in a wide range of projects, including commercial, multifamily, residential, and public sector developments throughout Central Florida. Since our establishment in 1998 by Frank Ripa, we have consistently ranked among the Top 100 Private Companies in the Tampa Bay area.
Company Description
RIPA & Associates is a civil and utility construction company headquartered in Tampa, Florida. We specialize in a wide range of projects, including commercial, multifamily, residential, and public sector developments throughout Central Florida. Since our establishment in 1998 by Frank Ripa, we have consistently ranked among the Top 100 Private Companies in the Tampa Bay area.