Assistant Project Manager

Job Description

Job DescriptionLeading elevator design & manufacturing firm is seeking a skilled Assistant Project Manager (APM) to become an integral part of operations management at our growing company. The APM coordinates closely between Sales, Operations and customers to ensure that all administration, engineering, manufacturing, subcontractors and field installations are synchronized for a smooth project execution.

ONLY professional, well-groomed, well-spoken applicants with a Bachelor's degree in a relative field need apply. Sufficient project management experience (2+ years) can be substituted for a bachelor’s degree; elevator, construction or design industry experience a plus.


Responsibilities & Primary Functions

· Administration of Project Management Software (PMS) – input, record and maintain all pertinent information from project award to completion; create, track and manage project milestones while ensuring that every project is up to date throughout the project lifecycle. PMS training provided.

· Permitting and Inspections – responsible for preparing & submitting permit applications and related documents, as well as coordinating permit inspections in various counties. *Company vehicle available - must have a clean driving record.

· Purchasing coordination – confirm materials selected for projects, determine order quantities and yields (with engineering department), availability, lead time and feasibility, and queue the purchasing with the Purchasing Manager. May include compiling, submitting, receiving material sample approvals from clients.

· Liaising – assist Project Manager with installation scheduling through liaising with Customers, Production Manager and field teams. Excellent written and verbal communication skills REQUIRED.

· Project Closeout – assist the Project Manager with project closeout; including but not limited punch lists, issuing final documents, receiving final acceptances, job P&L reporting etc.

All other duties as assigned, including vendor management and running errands for the business when necessary.

Education, Skills & Experience

Education

· Bachelor’s degree preferred – preferred fields of study include but are not limited to: Project Management, Construction Administration, Engineering & Business; must show sufficient experience in lieu of degree in order to be considered.

Experience

· Project, production and or team management experience preferred in a related industry

· Proficiency with MS Office required

· Customer service experience required

· Experience with a non-proprietary PMS preferred (e.g. Wrike, Monday, Microsoft Project)

· Experience interpreting drawings preferred

· QuickBooks Experience preferred

Skills

· Must be a strong multi-tasker with exceptional organization & filing skills

· Must be articulate and have polished written and verbal communication

· Must exhibit excellent attention to detail

· Must be computer savvy

· Must have strong math & analytical skills

· Must have the desire to learn a new industry (if not already familiar with the vertical transportation industry)

· Preferred bi-lingual (Spanish) but not required

Additional Information

Hours

· 7am – 4pm, Mon – Fri (excluding federal holidays; Fridays are a rotating schedule remote work day)

Compensation/Benefits

· $19.50 – $25 per hour starting pay, commensurate with experience

· Health benefits available after 60 days

· 3 weeks paid vacation per year

· 5 paid holidays per year

· Opportunity to work directly with Senior Leadership Team to develop business and grow responsibility, position and salary