Construction & Facilities Coordinator

Tobin Construction, Inc.

Hollywood, FL, USA

Published: 6/14/2022

Construction

Full Time

Job Description

Tobin is searching for the right candidate to join our Construction and Facilities Team as our next Construction and Facilities Coordinator.

The successful candidate will possess a balance of the following qualities and administrative skills: Construction planning, permitting, bidding, coordinating and contract experience; Working knowledge of the construction process from start to final; Organized, able to maintain project documentation, files and folders; Self-starter, able to quickly learn and adapt to new processes; Thorough and organized, with excellent project follow-through; Ownership, taking pride and responsibility of tasks and projects through completion; Team Player, able to work and communicate with a diverse team, both in-house, as well as with outside vendors, suppliers and subcontractors.

This position serves the very important purpose of acting as the “hub” of the department, coordinating and organizing projects from start to finish.

Construction Coordination: Project Bidding; Contract Preparation; Project Tracking and Scheduling; Project Cost Tracking

Preparation and processing of Building Permits
Purchasing and procurement
Inspection scheduling and coordination with subcontractors
Preparation and Organization of all Project and Closeout Docs
Support Services and special projects

Facilities Coordination: First contact with Tenants for tracking and resolution of facilities issues; Issuance of Work Orders; Obtaining quotes for large-sum service items; Liaison and company representative with Tenants; Project Tracking and Scheduling; Project Cost Tracking

Scheduling of Annual Service items
Preparation and Issuance of Work Orders
Scheduling and coordination of all service items / Work Orders
Communication and follow-up with Tenants
Review of Vendor Invoices

Key Technical and Other Skills

MS Excel and MS Project proficiency; MS Office and Outlook are heavily used; Fluency in English and Spanish; Customer Service skills is very important, along with effective and clear Communication; Must be able to work with and coordinate a diverse team.

Company DescriptionTobin Construction is the Construction Division of Tobin Properties. We are a third-generation, family-owned and operated company which develops, owns and operates shopping plazas and commercial real estate throughout the Southeastern United States. The Construction Division handles all internal building and remodel needs, as well as performing external, third-party work for other Retailers and Property Owners. We specialize in Interior Build-outs and major Remodels for both Retail and Light Commercial projects.

Company Description

Tobin Construction is the Construction Division of Tobin Properties. We are a third-generation, family-owned and operated company which develops, owns and operates shopping plazas and commercial real estate throughout the Southeastern United States. The Construction Division handles all internal building and remodel needs, as well as performing external, third-party work for other Retailers and Property Owners. We specialize in Interior Build-outs and major Remodels for both Retail and Light Commercial projects.