Office Manager - Personal Injury & Medical Malpractice Law Firm

Job Description

Job Description

A prominent and fast-paced personal injury and medical malpractice law firm in Boca Raton is seeking a highly organized, discreet, and proactive Office Manager to oversee daily operations, support leadership, and help ensure the smooth running of a dynamic legal team.

This is a key position offering hands-on involvement in firm administration, HR coordination, vendor management, and general operational support. The ideal candidate is resourceful, detail-oriented, and thrives in a fast-moving, professional environment.

Responsibilities:

• Oversee day-to-day office operations and vendor relationships

• Coordinate schedules, meetings, and general office logistics

• Assist with HR-related tasks including onboarding, PTO tracking, and policy adherence

• Provide administrative support to firm partners as needed

• Liaise with IT, marketing, and finance for internal coordination

• Manage internal communications with professionalism and discretion

Qualifications:

• 3+ years of office management or administrative experience (legal industry preferred)

• Highly professional demeanor with excellent written and verbal communication

• Strong judgment, discretion, and problem-solving skills

• Proficient in Microsoft Office and cloud-based tools (Google Workspace, Dropbox, etc.)

• Ability to handle sensitive matters confidentially

• Comfortable navigating a dynamic and fast-paced workplace

What We Offer:

• Competitive salary based on experience

• Stable, collegial work environment with a well-established firm

• Opportunity to contribute meaningfully to the team’s success

• Long-term growth for the right candidate