Project Coordinator / Administrative Assistant

Job Description

Job DescriptionBenefits:

• Competitive salary
• Opportunity for advancement
• Paid time off
• Training & development

Project Coordinator / Administrative assistant

What Youll Do
As Project Coordinator, youll act as the central hub for our content production process. You'll work closely with both in-house team members and external contractors to ensure that projects stay on schedule, deliverables meet expectations, and no detail slips through the cracks.

Contractor Management

• Onboard subject matter experts (SMEs), writers, and specialists for small, project-based tasks
• Set clear expectations, timelines, and deliverables
• Review contractor submissions for quality and completion
• Approve and process payments upon successful delivery of work

Project & Task Coordination

• Use Monday.com to build and maintain clear Kanban boards
• Organize and track tasks for the in-house production team
• Monitor progress, flag blockers, and keep timelines realistic
• For long-term projects, map out workload across months to prevent bottlenecks

Tools Youll Use
You should be comfortable using or quickly learning the following platforms:

• Project and task management tools
• Dropbox for file management and sharing
• CRM for contractor records and customer needs
• Outlook for internal and external communications
• Proprietary software unique to our workflow (well provide training)

What You Bring

• Strong project coordination experience (especially managing contractors or freelancers)
• Familiarity with course development, instructional design, or content production is a big plus
• Proficiency with project management tools and experience designing intuitive, actionable task boards
• Excellent organizational skills you see both the big picture and the small details
• Clear communicator written, verbal, and digital
• Able to balance structure with flexibility in a creative environment

Bonus Points If You Have

• Experience working in education, e-learning, or publishing
• An understanding of how to scope and forecast team workloads
• A natural instinct for spotting misaligned timelines or resourcing gaps before they become issues