Job Description
Job Description
Job Description: Contracts Manager
Reports to: Chief Financial Officer
FLSA: Full-time Salary Exempt
Primary Work Location: Telework Possible
Company Overview
AITC is a fast-growing, proven Information Technology Company focused on Network and Systems Engineering and Integration, Professional Services, Medical Simulation, Test and Training Systems and End-To-End Product and Technology solutions. AITC provides expert support in Information Systems Design and Cyber Security, Strategic Planning, Program and Project Management, Security Risk Assessment, and Logistics for Federal Government and Public Sector markets.
AITC is an ISO 9001:2015 certified company. All employees are required to be aware of our Quality Policy and must adhere to AITC's established ISO policies, standards, and procedures.
Position Overview
The Contract Manager (CM) is responsible for managing AITC’s Contracts department. The CM works closely with other department managers and senior management to achieve company goals. Oversees Contractual activities to ensure compliance with Federal, State and Local Government rules and regulations.
Advises senior management and provides solutions to contract related issues that may potentially pose a risk to or have a negative impact on the company.
Responsibilities / Duties
- Authors and presents Annual Contracts Management Organizational Plan
- Leads the contract administration staff and contractual activities for the company.
- Responsible for developing, maintaining, and reporting on annual organizational budget vs plan
- Provides guidance to Contracts staff, assigns tasks and monitors the workload.
- Supports Business Development and Proposal activities
- Responsible for bi-weekly organization reporting to Executive Management
- Lead in documenting and maintaining Contracts Management policies, procedures, and processes
- Provides advice and guidance to the different teams relating to contract compliance and generation of subcontracts.
- Responsible for the enhancement of all Contract Management policies, procedures, and processes, especially Subcontract Management. Responsible for preparing for and passing ISO and CMMI audits.
- Prepares NDAs and TAs/Exhibit A in support of Business Development.
- Participate in Engineering Process Group (EPG) and represent AITC Contracts Management
- Ensures critical company registrations are completed and updated on time with accurate information.
- Develops and updates Contract, Subcontract and Consultant Management processes and oversees compliance with the processes.
- Participates in audits for company certifications.
- Maintain excellent working relationships with clients to ensure their needs are met
- Create, prepare, review, negotiate and edit contracts.
- Works closely with and coordinates with Business Development, Program Management, Human Resources, Finance and Accounting Managers and Senior Management on related processes that cross departments.
- Provide support and advice on new potential businesses opportunities
- Identify opportunities to improve business processes and devise plans to implement these changes.
- Client KO interaction from Contracts Management perspective, including lodging of questions, responses, and potential protests
- Maintain AITC LLC contractor status in Government data bases, e.g., SAM, others
- Maintain AITC LLC contractor status for eligible GSA and other Agency contract vehicles as applicable.
- Experienced in FAR/DFAR and DCAA compliancy.
- Lead Interface to AITC LLC Legal representation as applicable
- Single line of communication to Government Contracts Office for bid receipt, proposal submittal, contracts questions and responses, etc. AITC LLC focal point for distribution of received Government information to correct AITC organization and responsibility only.
- Corresponds with contracting officer and ensures contractual terms and conditions are fulfilled.
- Generates, maintains, and audits a central contract-resource files.
- Ensures that necessary procedural controls exist.
Minimum Requirements
- Minimum 15 years work experience in contract administration for the US government or federal contractor.
- Minimum of 3 years in a management position overseeing the performance of others.
- Working understanding of the Federal Acquisition Regulations (FAR).
- Work independently and as part of a team
Preferred Skills/Knowledge
- Excellent written and oral communications skills, attention to detail, strong organizational skills, computer proficiency, and the ability to work under strict deadlines in a fast-paced environment
- Strong analytical, problem-solving, customer service and decision-making skills
- Proficiency in MS Office applications (Word, PowerPoint, Outlook, Excel)
Physical Demands
- Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards.
- Must have the ability to lift and carry up to 10 pounds occasionally and walk short distances.
- Repetitive motion.
- Substantial movements (motions) of the wrists, hands, and/or fingers.
- Have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing: viewing a computer monitor; extensive reading.
Compensation
Salary and benefits will be commensurate with experience, expertise, education, and potential. We offer our employees competitive compensation and a comprehensive benefits package.
AITC provides equal employment opportunity (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, genetic information, marital status, ancestry, protected veteran status, or any other characteristic protected by applicable federal, state, and local laws and offers equal opportunity for VEVRAA Protected Veterans. AITC, will not discriminate against employees and job applicants who inquire about, discuss, or disclose compensation information.