Legal Secretary Adminstrative Assistant

Job Description

Job Description

Job Opening: Legal Secretary/Administrative Assistant

Join Our Personal Injury Law Firm Team

We are seeking a detail-oriented and professional Legal Secretary/Administrative Assistant to join our busy law office. The ideal candidate will have excellent organizational skills and experience with medical records and billing.

Key Responsibilities

• Greet and assist clients and visitors with professionalism and courtesy at the front desk.
• Answer and direct phone calls, take accurate messages, and manage the front desk area.
• Obtain and organize medical bills and records.
• Assist in scheduling of depositions, hearings, and client meetings.
• Provide administrative support to the attorneys and paralegals.
• Handle clerical duties such as photocopying, scanning documents, and maintaining organized digital files
• Perform data entry, filing, and proofreading tasks to maintain accurate records and documentation.
• Support office management tasks such as organizing files, processing paperwork, and maintaining office supplies
• Prepare and proofread client correspondence as requested.
• Handle incoming and outgoing mail and deliveries.

Qualifications

• Previous experience as a legal secretary, receptionist, or in a similar administrative role preferred.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and basic office equipment.
• Proficiency in Microsoft Excell
• Demonstrated ability to handle confidential information discreetly and maintain professionalism at all times.