Real Estate Legal Assistant- I

Job Description

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Ascension Global Staffing & Executive Search is seeking an experienced, bilingual (English/Spanish) Real Estate Legal Assistant with 2 + years of hands-on experience to join our client's dynamic team.

The ideal candidate will be fluent in English and Spanish, possess a strong understanding of real estate legal processes, excellent organizational skills, and a proactive attitude, and enjoy working in a busy, multi-practice-area law firm.

This role will support attorneys and other team members in all aspects of real estate transactions.

Key Responsibilities

• Review and Analyze Contracts & Leases: Carefully review real estate contracts, leases, and related documents to identify key terms, deadlines, obligations, and potential issues or inconsistencies. Flag concerns and assist attorneys in preparing revisions or addendums.
• Prepare Legal Documents: Draft and revise closing documents, purchase and sale agreements, lease agreements, title affidavits, and escrow instructions under attorney supervision.
• Transaction Coordination: Track important dates such as contingency periods, inspection deadlines, and closing schedules. Communicate with clients, realtors, title agents, and lenders to keep all parties informed and aligned.
• Title and Due Diligence Support: Order and review title commitments, lien and permit searches and surveys, summarize findings, and coordinate resolution of title issues or exceptions.
• Client Communication: Serve as a point of contact for clients during real estate transactions.
• Post-Closing Follow-Up: Assist with post-closing tasks including document recording, file reconciliation, issuance of title policies, and distribution of final documents.
• Administrative Support: Maintain organized digital and physical files, update case management systems, schedule meetings and closings, and handle correspondence.

Qualifications

• 2 + years of experience as a legal assistant, with a strong focus on real estate law
• Proficiency in Microsoft Office Suite
• Familiarity with title insurance, escrow procedures, and local/state real estate regulations
• Excellent written and verbal communication skills (in both English and Spanish if bilingual).
• High attention to detail and ability to multitask under deadlines
• Associate’s degree or paralegal certification preferred but not required