Job Description
Job Description
Position Summary:
The Reception/Legal Assistant serves as the primary point of contact for clients and visitors, playing a crucial role in creating a professional, organized, and welcoming environment for the law office. This position combines front desk reception duties with administrative and legal assistant responsibilities, supporting attorney and staff with a variety of clerical and legal tasks.
Key Responsibilities:
Reception Duties:
- Greet and assist clients, visitors, and vendors in a professional and courteous manner
- Answer, screen, and direct incoming calls using a multi-line phone system
- Schedule and confirm client appointments, court dates, and meetings
- Monitor and respond to email and voicemail inquiries
- Maintain cleanliness and order in the reception area and conference rooms
- Handle incoming and outgoing mail, packages, and deliveries
Administrative & Legal Support:
- Perform data entry, document scanning, and filing (electronic and physical)
- Draft basic legal correspondence and memos under supervision
- Assist with the preparation of legal documents (e.g., engagement letters, client intake forms)
- Maintain and update client files and case management systems
- Manage calendar and deadlines for attorney and legal staff
- Provide general office support, including ordering supplies, copying, and faxing
Required Qualifications:
- High school diploma or equivalent; Associate degree or legal assistant certificate preferred
- 2-3 years of experience in a legal office or administrative/receptionist role
- Professional appearance and demeanor
- Excellent verbal and written communication skills
- Proficient with Microsoft Office (Word, Outlook, Excel) and familiarity with legal software
- Strong organizational skills and attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Discretion and ability to handle confidential information
Preferred Qualifications:
- Bilingual (English/Spanish or other language) a plus
- Knowledge of legal terminology and processes (particularly in [e.g., estate planning, probate, guardianship])
- Experience with Clio
Contact:
- Send a cover letter and a copy of your resume to Margo T. Valenti, FRP, at lawsupport@fayerlaw.net