Facilities Coordinator

Job Description

Facilities Coordinator / Property Management Administrator – Commercial Office Buildings

Location: Plantation, FL

Department: Property Management / Facilities Operations

Reports To: General Manager

Seeking a highly organized and service-oriented Facilities Coordinator / Property Management Administrator to support the daily operations of a commercial office portfolio. This role is essential in ensuring the smooth functioning of building systems, tenant satisfaction, and administrative efficiency. The ideal candidate will have experience in commercial real estate, strong communication skills, and a proactive approach to facilities coordination.

Key Responsibilities:

• Manage the workflow and schedules of the maintenance staff to ensure the property is maintained as a Class-A asset
• Coordinate and schedule the maintenance team’s routine maintenance, building inspections, and vendor services (e.g., annual inspections, monthly inspections, life safety, plumbing, electrical janitorial, HVAC, elevator, landscaping).
• Track and manage service requests, ensuring timely resolution and tenant satisfaction.
• Initiative in setting up organizational systems that improve efficiency
• Identify cost savings opportunities and develop project plans
• Maintain accurate records of work orders, service contracts, compliance documents, and building certifications.
• Assist with budgeting, invoice processing, and expense tracking for building operations.
• Support lease administration tasks such as tenant move-ins/outs, space planning coordination, and signage updates.
• Monitor building access systems, security protocols, and emergency preparedness plans.
• Ensure compliance with local codes, safety regulations, and sustainability initiatives.
• Utilize property management software (e.g., Yardi) to manage workflows and reporting.
• Assist with capital improvement projects and tenant improvement coordination.

Qualifications:

• High school diploma or GED required; associate or bachelor’s degree preferred.
• 2–4 years of experience in commercial property management or facilities coordination.
• Familiarity with building systems (HVAC, electrical, plumbing, elevators) and vendor management.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and property management platforms.
• Ability to work independently and collaboratively in a fast-paced environment.
• Professional demeanor and customer service orientation.

Preferred Qualifications:

• Experience with Class A or B office buildings.
• Knowledge of technical systems and building equipment

Benefits:

• Competitive salary and annual performance bonuses
• Comprehensive health, dental, and vision insurance
• 401k
• Paid time off and company holidays
• Professional development and training opportunities
• Collaborative and supportive work environment